Executive Assistant

**Executive Assistant - Dish’d**

**Job Title: Executive Assistant**

**Salary: 43-45k for a 4 day week**

**Hours: Mon to Thurs, 9am to 6pm**

**Location: Uxbridge**

Dish’d is the UK’s fastest-growing franchisor of virtual food brands. We partner with food operators, helping them maximise their kitchen capacity by launching and scaling delivery-only virtual brands across key platforms.

To support our rapid growth, we are recruiting a highly organised and proactive Executive Assistant to work closely with our founding Directors, Mohamed Poonawala and Mohammed Rahman, from our Head Office in Uxbridge. You will play a critical role in supporting the leadership team, streamlining key business functions, and acting as a central point of coordination across the company.

This role is ideal for someone who thrives in a fast-paced startup environment, can manage multiple priorities with discretion and efficiency, and is passionate about operational excellence.

We are open to discussing adjustments to this schedule, though on-site presence at our Uxbridge office is essential.

Key Responsibilities:
**Executive Support**
- Provide high-level administrative and strategic support to the Directors, including:

- Diary and inbox management
- Scheduling meetings and preparing briefing materials
- Booking travel, accommodation, and itineraries
- Managing company expenses, receipts, and reimbursements in line with finance procedures
- Taking meeting minutes and following up on action items
- Act as a communication bridge between the Directors and internal/external stakeholders

**Business Operations & Office Coordination**
- Coordinate day-to-day operations to ensure smooth business execution.
- Own the organisation and upkeep of the Uxbridge office including facilities, suppliers, and health & safety.
- Liaise with suppliers and logistics partners to support our Central Production Unit and ensure timely stock delivery.
- Resolve operational and logístical issues as they arise.

**Supplier & Contract Support**
- Assist with the sourcing, onboarding, and management of key suppliers and service providers.
- Support contract administration, including initial drafting, editing, and tracking of contract terms and renewals.
- Maintain a central record of supplier contracts, ensuring compliance with agreed terms and timely renewals or renegotiations.
- Help ensure supplier performance aligns with operational requirements and brand standards.

**Task & Project Management**
- Use Asana to track tasks, manage priorities, and monitor the progress of internal initiatives.
- Support Directors and team leads in keeping project timelines and deliverables on track.
- Ensure stakeholders are aligned on deadlines, responsibilities, and next steps across key projects.

**Internal Team Enablement**
- Onboard and coordinate induction plans for new team members.
- Provide training and ongoing support for internal software tools and processes.
- Offer basic IT and systems troubleshooting for the team.
- Organise internal meetings, updates, and communication routines.

**Franchise Partner & Stakeholder Coordination**
- Assist in onboarding new franchise partners and manage initial communication.
- Support the preparation, review, and administration of franchise agreements and related documentation.
- Coordinate and conduct required statutory checks and ensure compliance with legal and operational onboarding standards.
- Maintain accurate records of partner contracts, onboarding status, and key compliance dates.
- Triage and respond to incoming queries from partners (potential and existing), escalating where appropriate.
- Coordinate ongoing communication with existing franchise partners to ensure alignment, resolve operational issues, and provide consistent support.

**Administrative & Compliance Support**
- Maintain HR records and support recruitment administration.
- Assist with bookkeeping, invoicing, and basic financial reconciliation.
- Manage company expense processes and liaise with the finance team to ensure accurate tracking and reporting.
- Support the implementation and tracking of company policies, procedures, and compliance initiatives.

**What We’re Looking For**
- Fluent in English - excellent written and verbal communication skills
- 2+ years of experience in an Executive Assistant or similar operations-focused role
- Strong multitasking, problem-solving, and decision-making capabilities
- Highly proficient in Google Workspace and Microsoft Office
- Comfortable using Asana or similar tools to manage and track projects
- Experience managing business travel bookings and company expenses
- Outstanding organisational skills with strong attention to detail
- Comfortable working independently and managing competing priorities
- Discreet, trustworthy, and able to handle sensitive information
- Bonus: Project management experience or exposure to startup/franchise environments
- Bonus: Familiarity with basic contract administration, sup