Executive Assistant

**Executive Assistant £49,000 - £50,000**

**12-month fixed term contract**

**Based in Uxbridge**

**Hybrid 2 days in office 3 days working from home**

A global leading provider of Automotive Data Intelligence company based in Uxbridge, is looking to recruit an EA to support two senior Directors on a 12-month fixed term contract, covering maternity leave. This is a busy and varied role, coordinating variousmeetings and events, collating information, creating PowerPoint presentation. Lots of diary management. Looking for experienced EA/ PA with excellent projects skills, who is able to work closely with both Directors and their wider teams when organising eventsand workshops. Looking to start ASAP.

**Duties will include**:

- Manage complex calendars, arrange meetings (internal and external) and appointments, working with Travel Coordinator to organise itineraries, source and book appropriate meeting venues, and associated meeting resources as needed
- Produce accurate minutes from senior management team meetings and follow up on actions arising, as of when required
- Contribute to the production of Board papers and other high-level briefing documents through researching, drafting and editing materials for the Director of Organisational Effectiveness and CFO to review
- Develop, implement administer internal systems and processes as well as interpreting and communicating specific policies and processes to the wider organisation
- Monitor budgets across our teams within the OE/ Finance departments liaising with our Finance Business Partner as of when required. Producing dashboards and reports on expenditure for review
- Support the creation and delivery of internal communications
- Support the coordination of global events (ie annual global conference: producing a planner for the event, set up spreadsheets, team channels, run errands, work closely with relevant stakeholders to ensure awards are certificates are ready)
- Travel to HQ when required

**Skills and Experience**:

- Highly skilled user of Office 365, including Office Teams, and Excel, PowerPoint, Word and Outlook.
- Experienced at organising and providing administrative assistance to senior executives in high performing teams, working under pressure at times to meet tight deadlines and balance workload.
- Experienced at organising company events, ideally hybrid
- Numerate; a confident user of complex Excel spreadsheets with experience of tracking expenditure.
- Able to work on own initiative with mínimal supervision, managing conflicting priorities.
- Able to see projects through from start to finish, managing time and tasks effectively.
- Articulate, with excellent written and verbal communication.
- A strong relationship builder with excellent interpersonal skills.
- Culturally aware; experience in working in international/global organisations an advantage.
- Diplomatic and discreet.

**Benefits**:

- Healthcare: The Company provides Private Medical Insurance for all staff at no cost (this is a taxable benefit).
- Employee Assistance Programme
- Death in Service Benefit
- Group Income Protection
- Pension
- Bonus: Under the Company's Annual Incentive Plan you have the potential to earn up to 10% base salary
- Annual Leave: 25 days annual leave per year.
- LinkedIn Learning License to support with continuous development
- Hybrid working - 2 days per week in the office, may need to be flexible depending on the needs of the business.

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.