Executive Assistant to CEO

Cover-More Group helps people travel safely across the globe every day. We are a world class travel insurance company, and a leading provider of medical assistance and travel risk and security services.

We were established in Australia more than 35 years ago. And today, we are the third largest provider of travel insurance and assistance in the world, operating in 16 countries across five continents from Australia, to New Zealand, the USA and the UK sounds exciting right?

**So, what’s our mission?**

We want to be there at every step of a traveller’s journey, to keep them safe and well. We are committed to providing reliable, fast, flexible and bespoke services for our customers as well as the many well-known brands we partner with, such as travel agencies, airlines, banks and major sporting clubs

As the world begins to travel again, we want to make sure we deliver exceptional service through continuing to grow and develop and we invite you to be part of that journey.

So, what’s the job?

As we expand, we are recruiting for an Executive Assistant in Uxbridge. This is a permanent position reporting to the Chief Executive.

And what will you be doing?
- You’ll act as the central point of contact for the CEO Europe, Group CIO and UK Branch

Managers. Co-ordinate and drive collation of information for the monthly Business Review Update meetings (inc. ELT Meetings, Product Underwriting Committee, BUR etc)
- You’ll support preparation of corporate presentations and townhall decks
- You’ll design and develop materials for presentational use for meetings and seminars
- You’ll provide a conduit for the flow of information from senior managers and the wider business community
- You’ll pro-actively identify efficiencies in processes, both locally and globally to better support the way the team work across multiple locations and time-zones
- You’ll provide all required administrative support, and track and monitor all decisions and actions taken
- You’ll co-ordinate all travel and accommodation as required
- You’ll co-ordinate, support and minute take of required meetings
- You’ll pro-actively managing diaries across multiple time-zones with a recognition of both natural and ELT priorities, including pro-active signalling
- You’ll coordinate and manage all budgetary and related activities, including but not limited to, budget submissions, reforecasts and the ongoing monitoring of expense reports
- You’ll manage communication activities, both regular and ad-hoc (inc. Company communications etc)
- You’ll manage and coordinate all governance and operational aspects, e.g. management of meetings, call and follow up actions, training completion
- You’ll take responsibility for ad-hoc projects and initiatives on behalf of the CEO Europe as appropriate
- You’ll contribute to budgetary planning and provide reports and commentary to support the management and control of projects budgets and to optimise business performance
- You’ll track key project metrics, issues and risks
- You’ll support of HR initiatives where required including onboarding and wellbeing

**And yes, there are some requirements needed in order to be our future Executive Assistant**
- You’ll have previous experience within an Executive Assistant/Personal Assistant position
- You’ll have a high level of accuracy and attention to detail
- You’ll have strong organisational and influencing skills
- You’ll have experience of minute taking
- You’ll have experience of working across/supporting multiple time zones
- You’ll have the ability to travel (ad hoc as required)

**So, why choose us?**

Not only do we provide our employees with a great work life balance and opportunities to work flexibly, but we are committed to creating a friendly and diverse culture, where our employees can grow.

We want you to continue to learn, develop and bring your ideas to the table. We want to hear what you think, and we want you to work with the business - not for the business

We also offer some fantastic benefits to support your development and lifestyle including:

- Company Pension
- 25 days holiday
- Short term incentive plan
- Employee ‘Stars’ reward and recognition scheme
- Life Insurance
- Flexible/hybrid working opportunities
- Competitive family leave
- Employee Assistance Programme
- Fitness reimbursement scheme
- Volunteering leave
- Paid parental leave
- Online learning and training opportunities
- Professional membership
- Staff Referral Bonus
- Work anniversary leave

**Our motto is** “We respect who you are and thoroughly embrace diversity, so whatever walk of life you wander, come as you are”

**Salary**: £35,000.00-£40,000.00 per year

Additional pay:

- Bonus scheme

**Benefits**:

- On-site parking

Schedule:

- Monday to Friday

Application question(s):

- What is your salary expectation?
- Can you work from the Uxbridge office full time?
- How many years experience do you have?
- How many months n