Administrative Office and Shipping Coordinator

**Would you like to be part of a fantastic and world-class team, working for a company set in a picturesque environment with a focus on achieving a healthy work-life balance with a flexible schedule?**

**Come join our dynamic team as an Administrative Office and Shipping Coordinator, where you'll play a pivotal role in ensuring the smooth operation of our workspace.**

**At Lighthouse, we take pride in our beautiful office location, vibrant team culture, and commitment to work-life balance.**

**About the Company** _Founded in 1982_, _Lighthouse Worldwide Solutions has an excellent reputation for quality products that ensure critical product quality & patient safety in life science, hospital, and pharmaceutical industry. Lighthouse offers the most complete line of contamination monitoring solutions, air purification products, and manufacturing of personal protective equipment. _

**Job Summary**: An Administrative Office and Shipping Coordinator facilitates efficient operation of the assigned department by performing a variety of clerical, administrative and shipping tasks. Additionally, this role coordinates with third party vendors facilities/building matters and maintain efficient and smooth operation of the physical jobsite.

**Essential duties and responsibilities**:

- Follow all safety rules and regulations, all work must be done thinking “Safety First”.
- Answers and transfers phone calls, screening when necessary. Taking and delivering messages.
- Welcomes and directs visitors and clients.
- Responsible for helping the team with any shipping needs.
- Responds to and resolves administrative inquiries and questions.
- Occasionally schedules travel, meetings, PR’s and appointments for managers, or executive team.
- Write and edit documents from letters to reports and instructional documents.
- Create and maintain filing systems, both electronic and physical.
- Create and maintain office supply inventory systems, both electronic and physical.
- Ensures assigned equipment is in proper working order and available for use.
- Coordinate maintenance of office equipment and ordering new materials as needed.
- Maintains physical space, ensuring a safe, clean, and functional environment.
- Maintain calendars.
- For all on -site positions, must show up to work to perform job duties.
- If ever working remote or hybrid model (from home, or offsite location), must be able to travel to LWS office when requested if any company needs arise.
- Good communication skills.
- Ability to work with and as a Team.
- Get along with others, not creating an offensive or hostile work environment.
- Routinely moves and lift boxes weighing up to 23 kg.
- The above listing represents the general duties considered essential functions of the job and is not to be considered a detailed description of all the work requirements that may be inherent in the position.

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**Required Skills/Abilities**:

- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills.
- Proficient in Microsoft Office Suite or related software.
- Excellent organizational skills and attention to detail.
- Ability to effectively present information and respond to questions from peers, managers, and personnel from various departments within the organization.
- Moderate level of proficiency with personal computers.
- Excellent attention to detail and accuracy.
- While performing the duties of this job, the employee is frequently required to stand, walk, sit, use hands and arms, talk and hear.
- Gathers and analyzes information skillfully. Identifies and resolves problems in a timely manner.

**Education and Experience**:

- Pass grades in Math & English required. Some level of further educationpreferred.
- Previous experience in an administrative role.
- Shipping experience is advantageous.

**Job Type**: Part-time

Pay: From £13.22 per hour

Expected hours: No more than 20 per week

**Benefits**:

- Free parking
- Sick pay
- Transport links

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (preferred)

Ability to Commute:

- Abingdon (required)

Work Location: In person