Purchasing & Logistics Assistant

**Purchasing & Logistics Assistant**

Role Definition

Reports To Purchasing & Logistics Manager

Hours of Work 08:30 - 16:30 (37.5 hours per week)

Remuneration £24,000 + Bonus & Pension

Location 5 Regents Drive, Prudhoe, Northumberland, NE42 6PX

The OpenWorks team is looking for a highly motivated purchasing & logistics administrator to join our growing team, ideally, someone who has previous experience in managing the shipment of goods & working in a purchasing department and is keen to learn, develop and take ownership of the role. OpenWorks is proud of providing a fun and relaxed environment with flexible working where individuals can express their full potential.

This Position is available immediately.

**About OpenWorks Engineering**:
OpenWorks Engineering is a high-tech product company developing world-leading security and counter-terrorism products. OpenWorks has developed award-winning and innovative drone capture and autonomous optical detection and tracking technologies that are in use around the world.

OpenWorks’ systems offer law enforcement and security forces around the world the capability to protect people, VIPs, secure facilities, and critical national infrastructure from the threats posed by commercially available drones.

Research and development of all parts of the company’s products are performed in-house, with final assembly, test and calibration of the company’s products conducted in OpenWorks’ fully equipped workshop.

During OpenWorks operations, the company routinely ships high-value, high-technology, export-controlled products all over the world. This includes dangerous goods, military list and Dual-Use items.

**Job Offer**
- Attractive salary with bonus package
- Lunch is provided to the whole team every day
- A high-energy and dynamic work environment
- An environment with a positive culture - we enable change, encourage challenge, and demonstrate commitment.
- 25 days holiday plus Public Holidays
- Pension scheme
- Free on-site parking
- Death In Service Insurance
- Annual Summer and Christmas social events for the whole team
- Flexible working is available on a case-by-case basis.
- Private health care scheme

**Job Purpose**

**Logistics**
- Plan and execute the permanent & temporary import and export of OpenWorks’ products to destinations around the world.
- Track and monitor the status of all shipments.
- Liaise with customers to arrange delivery and ensure their responsibilities under DAP Incoterms are met.
- Liaise with suppliers and agents to track and monitor the status of all shipments, negotiate rates and resolve issues.
- Supporting the Purchasing & Logistics Manager in maintaining compliance with all relevant regulations, including import and export control laws, customs clearance procedures, and the management of duties and taxes.
- Prepare, review & issue import and export documentation such as licenses, commercial invoices, packing lists, certificates of origin, etc.
- Assisting the Purchasing & Logistics Manager to ensure all audits are successful.

**Purchasing**
- Assist in procurement of bought-in items to specification.
- Placing orders for any sub-contract activities
- Maintaining the ERP/MRP system with accurate purchase order information
- Assisting the Purchasing & Logistics Manager with any other consumable or project-related purchasing, and the progression of placed purchase orders.
- Assisting the Purchasing & Logistics Manager with the booking of transport for the safe and on-time shipment of project-related orders

**Personal Specification**
- Positive and proactive attitude, highly personable with a mature personality
- Confident team-worker with the ability to thrive in a small, closely-knit, and dedicated team.
- Detail-orientated with the ability to work to high standards.
- Very good IT skills
- Excellent organizational skills
- Great communication skills
- Flexibility - being prepared to work as required to ensure deadlines are met.
- Self-motivated and with the ability to manage your time.
- Capability to prioritise changing work demands as urgent requirements are received and communicate effectively with both internal teams and external suppliers.

**Essential Attributes**
- Ability to quickly solve problems such as stock availability, delays or customs holds.
- Working to external deadlines
- Experience within a production-style environment
- Experience in using an ERP/MRP system.

**Desirable Attributes**
- Experience in international shipping processes
- Experience in managing and maintaining relationships with international customers.
- Working knowledge of any of the following:

- Export Control Organization and Export Licenses
- UK Military List
- UK Dual-Use List
- HS Codes
- ATA Carnet
- C88 export declarations
- Inward/Outward Processing Relief
- Dangerous Goods
- US EAR 99 Classification
- International movement of goods
- Understanding of material and/or technical drawings
- A working knowledge or demonstrable un