People Administration Apprentice

We are looking for someone to support the Head of People and Development to provide an internal Human Resources (HR) function for our charity network.

We are a leading disability confident employer and a beacon for best practice in employing Disabled people.

Job description:

- To be a first point of contact for all employees regarding general HR queries.
- Updating and maintaining employee files and HR information to ensure accurate data, using Microsoft Office 365 and Citrus HR.
- Distributing HR information to staff and Trustees.
- Undertaking new starter processes including: sending letters and prejoining information; processing information received into the correct systems; ensuring pre-employment checks are completed.
- Undertaking leaver processes including: confirming end dates and annual leave balances; responding to reference requests; communicating with line managers.
- Posting job adverts online and responding to enquires, ensuring everyone receives the paperwork they need and is offered support if required.
- Preparing and distributing relevant interview paperwork, making arrangements for interviews including room bookings and/or online meeting links and ensuring everyone receives correct information ahead of time.
- Assisting the Head of People and Development in managing the annual appraisal process.
- Assisting the Head of People and Development in preparing reports such as managing absence and equalities information.
- Scanning and filing as necessary.
- General HR related administration tasks.
- Assisting the Head of People and Development in various HR projects.
- Drafting communications to staff including contracts and end of probation letters.
- To find ways to improve and streamline our administrative processes and provide a better experience to our employees.
- Support the employee induction process, including coordinating meetings where relevant.
- Support the Head of People and Development in the execution of our learning and development framework.

This is an apprenticeship opportunity to also study a Business Administration level 3 apprenticeship alongside your employment.

The apprenticeship will be supplied by Next Level an independent training provider at the heart of Bristol who have worked with this employer for a number of years and dedicated to providing you with the best training so you can be successful in your career.

Essential Skills and Experience
- High standards of accuracy and attention to detail.
- Ability to work effectively within and between teams to achieve common objectives and build excellent working relationships.
- Experience of using systems for data entry and reporting.
- Experience of working in a busy role with a strong customer service ethos.
- Excellent written communication skills.
- Excellent time management skills with the ability to multi-task.
- Good communication skills.
- Ability to use own initiative and know when to take advice. Commitment to high standards of quality and seeking to improve systems and processes.
- Knowledge of Social Model of Disability - all roles here require a commitment to working through the Social Model, including use of language and attitude towards others.
- Confident IT skills including use of Microsoft 365.

**Job Types**: Full-time, Apprenticeship

**Salary**: From £6.40 per year

**Benefits**:

- Casual dress
- Company pension
- Free parking
- Health & wellbeing programme
- On-site parking

Schedule:

- Monday to Friday

**Experience**:

- Administrative experience: 1 year (preferred)

Work Location: In person