Administrator / Site Administration Assistant

**Administrator / Site Administration Assistant**with strong organisational skills, ability to plan, prioritise and organise tasks and excellent communication skills is required for a well-established company based in Brandon, Suffolk.

**SALARY**:Circa £26,000 per annum

**LOCATION**: Brandon area, Suffolk

**JOB TYPE**: Full-Time, Permanent

**WORKING HOURS**:9am - 5pm, Monday to Friday (with ½ hour unpaid break)

**JOB OVERVIEW**

We have a fantastic new job opportunity for an Administrator / Site Administration Assistantwith strong organisational skills, ability to plan, prioritise and organise tasks and excellent communication skills.

Reporting to the Site Manager, the Administrator / Site Administration Assistant will need to build a close working relationship with the Brandon team to ensure that all site admin and office records are recorded, processed and maintained in an accurateand diligent manner.

Working as the Administrator / Site Administration Assistant you will build strong relationships with external customers and suppliers to ensure customer service and satisfaction levels are kept at the highest possible level, whilst keeping an objectiveand balanced view that the company is achieving 'best value’.

**APPLY TODAY**

If this job looks like your ideal position, then please send in your CV as soon as possible for our Recruitment Team to review.

**DUTIES**

Your key duties as Administrator / Site Administration Assistant will include:

- Being exposed to a high level of confidential information which needs to be treated and maintained with the upmost confidence
- Maintain and record all inward deliveries to site, checking and verifying against various supplier invoices. Whilst some systems already exist for recording deliveries, these need to be consistently reviewed, improved and standardised as appropriate
- Act as the first point of contact for visitors, customers and suppliers including invoice/statement questions or queries
- Issue purchase orders and maintain records, logging receipt of goods and invoices, with routine and regular reviews of outstanding items using the company’s Purchase Control system
- Maintain staff records confidentially for the site, and provide all necessary information for payroll purposes to the Site Manager - e.g. P45/P46, Overtime, absences, Sick Pay, Holidays etc.
- Undertake occasional ad-hoc cost/benefit analysis where directed, being able to independently research and obtain quotes from alternative suppliers and/or research the matter in more detail to be able to reach a conclusion or to be able to offer alternativesuggestions
- Control and be in control of all matters involved within the office, including stationery, general site provisions and specifically agreed areas of stock and inventory control
- Ensure the office is maintained in a clean, tidy and safe condition
- Develop good working relationships with external stakeholders and suppliers in a professional manner to ensure the best interests and reputation are preserved and enhanced
- Maintain a high level of awareness within the site for Health, Safety, Welfare and Security matters and in this respect lead by example and take a pro-active approach
- A willingness to learn new skills to provide holiday and sickness cover as and when required

**CANDIDATE REQUIREMENTS**

**Essential**
- Accurate, diligent, organised and conscientious
- Being able to keep certain tasks and information confidential and private
- Willingness to be innovative, work under own initiative, with strong organisational skills, being able to plan, prioritise and organise various tasks at the same time
- Sound judgement skills with a rational and flexible approach to work
- Strong communication and people skills, with the ability to communicate clearly and concisely at all times, both in writing and verbally, with high importance given to providing excellent customer service
- Must be well versed in Microsoft Office especially Word, Excel and Outlook
- Self-motivated and a willingness to learn new skills and business computer systems

**Desirable**
- Trained in Health and Safety and/or First Aider
- Knowledge of the Waste/Aggregate/Haulage market
- Note-taking skills and experience

**HOW TO APPLY**

JOB REF: AWDO-P9687

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