Human Resources Specialist

Term:

- Permanent
- Working hours:

- Full-time
- Location:

- London
- The firm

Ropes & Gray is a global law firm that operates across 17 time zones and has more than 1,400 lawyers based in the United States, Europe and Asia who collaborate seamlessly to provide clients with high-quality representation in innovative industries that shape the global economy. Our clients include private equity firms, pharmaceutical and biotech companies, financial institutions, mutual funds, hospital systems, and more. Client by client, we’ve built a reputation for first-class work, a pragmatic approach, and impeccable standards of service and ethics. We count many of the world’s most respected companies and institutions as longtime clients, and serve organizations at all stages of development. Clients trust us with their most important matters because they know we understand their businesses and deliver the results they need.

Our deeply rooted culture of teamwork means that our lawyers work closely with colleagues around the world to provide support to clients. This collaborative approach encourages our lawyers to work alongside partners and clients on sophisticated matters. We work as a team to support a range of leading legal practices, including private equity, M&A, capital markets, finance, asset management, real estate, tax, antitrust, life sciences, health care, intellectual property, litigation & enforcement, data, privacy & cybersecurity, and business restructuring.

Ropes & Gray London is one of the largest offices in the Ropes & Gray network, and the hub of the firm’s EMEA network and set up in London in 2010. While we are now an established presence in the UK, we’ve retained all the buzz of our start-up years. It makes us a little bit different: it means we have the stature and resources of a major international law firm combined with the pace, inclusivity and career progression of a specialist firm. Our clients like to work with us. We are, of course, always professional, but we are personal, and personable with it. As a group, we’re international, diverse and our team is always professional, but uniquely personable. With around 32 partners, 137 fee earners and a trainee intake of 13, everybody in the office knows everyone else. That means that every hire we make is an important investment for the firm, because each team member has a distinct role to play in delivering excellent service to our clients.
- The department

Human Resources
- The role

**_OVERVIEW OF THE ROLE_**

The role of the Human Resources Specialist is to provide administrative support within the Total Rewards team as well as support to the HR Director with the office diversity strategy and budget management.

Data analytics underpins several aspects of this role and therefore the Specialist will be highly organised and analytical with strong attention to detail. They will have comprehensive Excel skills and be comfortable working with challenging data sets. Whilst a London based role, the post holder will also be required to develop and maintain effective working relationships with counterparts in the US HR team.

**_KEY ROLES & RESPONSIBILITIES_**

Responsibilities include, but are not limited to**:_S_**

**TOTAL REWARDS**
- Benefits_
- Co-ordinate the London monthly benefit administration including updating and sending the benefits schedule, administration of the health club membership scheme, corporate eye care vouchers, celebration vouchers, back up child and elder care flu vaccination vouchers and other benefits.
- Respond to benefit queries.
- Work with key stakeholders, including the HRBPs and payroll, to ensure the seamless administration of benefits.
- Maintain benefit elections on the HR system with new joiner elections, mid-year election changes as well as conducting quarterly audits.
- Contribute to the maintenance of the total rewards portal.
- Assist the Senior Total Rewards & Wellbeing Manager with the London annual benefit renewal process. This includes making recommendations for new benefits, assisting with proposals, helping with the integration of any new benefits, updating the infoNet pages, and working with payroll to ensure timely and accurate renewal changes.
- Assist with income protection claim process and queries.
- Process all benefit related invoices.
- Present the Benefits session as part of the new joiner induction process.
- Partner with the payroll team to ensure all compliance commitments are met in relation to the pension plan. This includes auto-enrolment, governance, and annual compliance calculations.
- Work closely with the global benefits broker.
- Meet with vendors.
- Maintain trackers, the benefits section on the Infonet and the benefits training manual.
- Keep up to date with benefits trends.
- Wellbeing_
- Coordinate all London wellbeing initiatives. This includes coming up with ideas, content and planning for wellbeing awareness days and events.
- Create wellbeing related content for the