Secretariat Assistant

2 weeks ago

London, United Kingdom Mazars Full time

Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensureMazars has the right tools, technology, strategies and services in place to deliver exceptional client service and future-proof our growing business.

**Job purpose** To work with the Senior Secretariat Assistant to provide administrative support to the Executive, Governance Council, Public Interest Committee and other sub-committees as required, scheduling meetings, collating and distributing papers and following upon actions. To provide administrative support to individual senior leadership team members, in particular the CEO.

**Role & Responsibilities**:

- To support the Senior Secretariat Assistant to ensure the Boards are properly supported in their activities
- To schedule relevant board meetings
- To commission board papers, collate papers and distribute them in a timely manner
- To format papers received to ensure they are in the standard format agreed
- To follow up on all actions to ensure they are completed by the relevant action owner
- To monitor the central secretariat in-box and distribute to relevant team members as required
- To maintain a central log of all agendas
- To maintain an audit trail of decision logs, action logs and papers
- To ensure all papers are properly filed with the appropriate file naming convention
- To collate papers for various regulators as required
- To work with the Head of Secretariat to improve efficiency, proactively developing proposals to streamline processes
- To provide dedicated administrative support to the CEO and other individual senior leadership team members as and when required, working closely with the National Business Support Team

**Skills, Knowledge & Experience**:

- Experience of working in a secretarial role, preferably within the professional services sector (desired)
- Experience of providing administrative support to senior leadership team members, preferably within the professional services sector
- Strong written skills
- Strong attention to detail
- Strong organisational and multi-tasking skills
- Flexible with the ability to work effectively under pressure and manage conflicting priorities

**Inclusion and Diversity** At Mazars inclusion and diversity are central to our values. We recognise that being an inclusive and diverse organisation makes us stronger as a business.

  • Secretariat Assistant

    2 weeks ago

    London, United Kingdom Goodman Masson Full time

    **Secretariat Assistant** **London, UK** **£21,000 - £24,000 depending on experience** **Permanent, fully office based** Our client is a national bank and are looking for a Secretariat Assistant to provide typing and general administrative support to the Secretariat, working methodically, with great attention to detail, providing such support and general...

  • Company Secretariat Assistant

    1 week ago

    London, United Kingdom Gallagher Full time

    We have a great opportunity for a motivated and ambitious Company Secretariat Assistant to support the Senior Secretariat Assistant in maintaining a consistently high standard of statutory compliance. Reporting to the Senior Secretariat Assistant and with day-to-day interaction with our senior stakeholders including subsidiary directors and senior executive...

  • Senior Secretariat Assistant

    2 weeks ago

    London, United Kingdom Mazars Full time

    Our Business Services team is a collective of creative, strategic, forward-thinking business enablers. Together the People & Culture, Marketing & Communications, IT, Operations, Finance and Quality & Risk Management teams make it their mission to ensureMazars has the right tools, technology, strategies and services in place to deliver exceptional client...

  • Company Secretariat Assistant

    2 weeks ago

    City Of London, United Kingdom Prudential UK Services Full time

    Our team The Company Secretariat function leads the corporate governance agenda across M&G. We deliver a professional service to the Board of M&G plc its committees, the boards of M&G’s subsidiary companies, the Group management and other stakeholders. The function proactively provides both operational day-to-day guidance and leads the implementation of...

  • Company Secretariat Assistant

    3 days ago

    London, United Kingdom Prudential UK Services Full time

    At M&G our purpose is to give everyone real confidence to put their money to work.As an international savings and investments business with roots stretching back more than 170 years we offer a range of financial products and services through Asset Management Life and Wealth. All three operating segments work together to deliver attractive financial outcomes...

  • Secretariat - Officer

    2 weeks ago

    London, United Kingdom Emprego UK Full time

    ACCA is committed to a workplace culture which is inclusive, diverse, human and connected. **ACCA is committed to a workplace culture which is inclusive, diverse, human and connected.** We're currently looking for an Officer on a full -time basis for a 12 month fixed term contract. The position sits within the Secretariat team in our London office (hybrid...

  • Governance & Board Secretariat Assistant

    1 day ago

    Greater London, United Kingdom Prudential UK Services Full time

    A leading financial services provider seeks a dedicated Company Secretariat professional in Greater London to ensure compliance with Corporate Governance requirements. The role involves legal entity management, board support, and stakeholder engagement in a fast-paced environment. Ideal candidates will have experience in Company Secretariat, an understanding...

  • Head of Policy and Secretariat

    6 days ago

    London, United Kingdom The Royal Parks Full time

    **The Organisation** The Royal Parks (TRP) is a charity created in March 2017. We manage over 5,000 acres of diverse parkland, including rare habitats, historic buildings and monuments in eight Royal Parks across London. These are Hyde Park, Kensington Gardens, The Green Park, St James’s Park, The Regent's Park and Primrose Hill, Greenwich Park, Richmond...

  • Personal Assistant to Director of Secretariat

    3 days ago

    London, United Kingdom Prudential Distribution Full time

    Our purpose is to give everyone real confidence to put their money to work. With a heritage dating back more than 175 years we have a long history of innovation in savings and investments combining asset management and insurance expertise to offer a wide range of solutions.Our two distinct operating segments Asset Management and Life work together to provide...

  • Senior Company Secretariat Assistant

    2 weeks ago

    London, United Kingdom Shell Full time

    **What’s the role** Shell is looking for a qualified (Chartered Governance Institute or equivalent) Senior Company Secretariat Assistant to join the team in London. **What you’ll be doing** As a Senior Company Secretariat Assistant, you will report to the Deputy Company Secretary. You will be supporting the delivery of a high-quality service within...