Facilities Administrator

We're looking for an enthusiastic individual, with fantastic interpersonal skills, to join our friendly and professional Facilities team in Guernsey, as a Facilities Administrator.

You'll be responsible for providing proactive support to the Facilities Supervisor, assisting with all aspects of facilities management for the Guernsey office. Collaborative team working forms a key part of this role and this may at times include supporting colleagues with additional duties outside of the core responsibilities of the position.

If you'd like to join our team, we'd really like to hear from you.

About the role
- Deal with internal and external document deliveries
- Sort and distribute incoming and outgoing post
- Act as Fire Officer for the Guernsey office, as directed
- Ensure that the health and safety of employees is taken into consideration with the provision of furniture, equipment, heating, ventilation, lighting, toilet and refreshment facilities
- Ensure that new employees are provided with a security pass and regularly monitoring security pass use, to ensure the security of the building
- Co-ordination with secretaries and the outsourced archive provider to ensure appropriate storage, retrieval and destruction of documents in line with the firm's policy
- Order and maintain stationery and refreshment supplies, retaining delivery notes and invoices for processing
- Co-ordinate the repair/replacement of office equipment and furniture, obtaining quotations as required
- Report building faults to the landlord's agents and monitor progress of any issues
- Assist with office moves as required. Some lifting and physical transportation of documents may be required (e.g. archive boxes, court bundles, moving crates etc.)
- Occasional out of hours work may be required
- Any other ad hoc duties or projects as requested by the Facilities Supervisor or the Head of Facilities Management

About you - essential requirements
- Proven ability to manage and prioritise workload in order to meet the needs of the business in an effective and timely way
- Demonstrable practical knowledge of facilities management activities
- Flexible, proactive and service oriented approach
- Professional interpersonal and communication skills, with the ability to successfully work as part of a team
- Appreciation for the importance of, and the ability to preserve confidentiality
- A full, clean driving license is essential

We believe in inclusive workplaces where everyone feels seen, heard, valued and respected. We pride ourselves in providing accessible development opportunities to all our people, where everyone feels like they belong and can thrive. If you would like to join an award winning and forward thinking firm whose inclusive culture and values recognise that its people are fundamental to its success, we would love to hear from you.