Facilities Coordinator

A fantastic opportunity has arisen for someone with previous Facilities experience to join an award winning Legal Firm in Newcastle Upon Tyne. This role will be to deputise for the Facilities Manager.

This is a hybrid role working from home as well as their prestigious offices in Newcastle.

Fantastic benefits including 25 days holiday, pension and attractive salary sacrifice scheme.

**About the Role**:
As Facilities Coordinator, you will support the Facilities Manager in coordinating a structured and efficient support service, delivering a high standard of all facilities and property services. This is a varied role where you can expect to be involved in day to day operations across a range of facilities services.

The Facilities Coordinator will maintain strong lines of communication with the Facilities Manager.

**The Role**:
**General**

Support the Facilities Manager in the day to day running of the Firm's premises including:
Maintenance and repairs - Ensuring repairs and remedial work is completed in atimely manner and in line with H&S standards

Liaising with and supervising contractors on site

Maintaining records of defects and ensuring appropriate remedial actions are completed

Carrying out regular premises inspections to identify and record defects and maintenance requirements

Coordination and facilitation of office moves

Reviewing invoices for payment

Assisting with audits and compliance with quality standards

Supporting the Facilities Manager with refurbishment and other large scale projects as required

**Health and Safety**

To be aware of day to day H&S requirements within working area and supporting with ensuring compliance of these across all offices

To immediately raise any H&S concerns to the Facilities Manager

Liaise with H&S representatives (fire wardens/first aiders) around their responsibilities, reporting and training requirements

Ensuring daily and weekly fire safety checks are carried out

To actively participate in all on site H&S audits and assessments

Reviewing health and safety assessments and providing equipment as required

Recording of information for inclusion in management reports

**Key Attributes and Skills**

Team player with the ability to interact and build relationships with people at all levels

Facilities experience essential

Client service focus

Calm and efficient under pressure

Knowledge of health and safety legislation

Ability to communicate clearly and concisely (verbally and in writing)

Exceptional organisation skills with the ability to prioritise workload

Motivated and proactive

Excellent attention to detail

Good understanding of MS Office (specifically Word, Excel and PowerPoint)

Ability to work as a collaborative member of the team as well as working to own initiative to manage own workload

Effective time management and organisation skills

Flexible and adaptable with a willingness to work additional hours and travel between offices as and when required

**Qualifications**:
IOSH (preferred though not essential).

**Working Hours**

Normal working hours 09:00 to 17:00

Flexibility required to work additional hours when the role requires it.

Willingness to travel to all offices (sometimes at short notice). Newcastle/Leeds/Manchester.

**Job Types**: Full-time, Permanent

**Salary**: £24,000.00-£26,000.00 per year

**Benefits**:

- Additional leave
- Company pension
- Life insurance
- Private dental insurance
- Private medical insurance
- Work from home

Schedule:

- Monday to Friday
- No weekends

Ability to commute/relocate:

- NEWCASTLE UPON TYNE: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Facilities: 1 year (preferred)

Work Location: Hybrid remote in NEWCASTLE UPON TYNE

Reference ID: GLM/547