Personal Assistant

3 days ago

Knutsford, United Kingdom Barclays Full time

**Personal Assistant**
**Location Knutsford**

As a Personal Assistant to the Managing Director for Procurement’s Head of Third Party Risk & Management, you will provide comprehensive PA support as the main reference point to in the presence and absence of the Principal. Additional responsibilities to include upto a maximum of four other Procurement Directors. You will have solid organisational skills, exercise personal initiative and drive and confidently interact with a variety of people.

Barclays is one of the world's largest and most respected financial institutions, with 329 years of success, quality and innovation behind us. We offer careers that provide endless opportunity - helping millions of individuals and businesses thrive, and creating financial and digital solutions that the world now takes for granted.

**What will you be doing?**:

- Responding to a wide range of queries, channelling to the appropriate area if necessary thereby leaving MD free to concentrate on only the most important matters
- Scheduling appointments without reference, ensuring the MD is always in the correct place, on time with all relevant papers, organising a wide range of meetings and functions
- Producing detailed reports, summaries, relevant backup papers, researched information, drafting responses for signature by MD and others where appropriate
- Liaising with wider team regarding a wide range of ongoing matters, ensuring all actions and paperwork are coordinated in preparation for meetings in line with deadlines
- Compiling agendas, briefs, attending meetings to take and transcribe minutes and undertake follow up procedures, other adhoc duties record keeping, budgets, expenses
- Organising and undertake filing (electronic and paper), receiving incoming mail, open read and prioritise, deciding which need to be seen/dealt with by each manager
- Booking travel arrangements, plan itineraries, visas, foreign currency, medical requirements etc as needed.

**What we’re looking for**:

- Previous PA experience for Managing Director level, handling highly confidential information
- Ablility to work independently and also amongst a team
- Willingness to help and develop, taking initiative with all aspects of the role

**Skills that will help you in the role**:

- Communication, planning and organisation skills
- Ability to understand functions, structures of other sections of a global matrix organisation
- Resolving queries and to ensure that all necessary areas are advised of relevant information
- Proficient in Concur Expenses, Request (IT), HR online tools and BRAINS/Taleo for recruitment systems, Coupa for PO raising / OM (Organisation Management)

**Where will you be working?**
You will be based in Radbroke, Knutsford. The Barclays Technology Campus just outside Manchester is our tech command centre and a vital strategic powerhouse behind our global operations. The campus is set in a 64 acre self-contained site, in a beautiful green environment and it offers unrivalled facilities for work and for play. We have an onsite gym, as well as outdoor tennis, football and cricket areas, as well as onsite restaurant and coffee shops.

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