Logistics, Finance and Travel Coordinator

The University of West London (UWL) is ranked the best modern* university (non-specialist) in London in the Complete University Guide 2025.

We are ranked 30th university in the UK in The Guardian University Guide 2025, Number 1 London university for overall student satisfaction in the National Student Survey 2024 and Best university for Student Experience and Teaching Quality in the UK in The Times and Sunday Times Good University Guide 2024.

The UWL community is a diverse body of students and staff who work together to create an environment of success and achievement. We celebrate the diversity of our staff and promote our values in practice through our commitment to inclusivity, progression, and success.
- University status awarded in or after 1992

**The College**

London College of Music Exams is one of the longest leading-established exam boards for the creative arts in the UK. We encourage and reward achievement in an inclusive, diverse and equitable manner in line with the UWL mission.

LCME offer Music examinations in Music, and in Drama and Communication which are held at centres worldwide, many of which have operated for over half a century. Exams as also provided via a Digital platform that offers recorded and live online exams. Our qualifications are unique in the graded exam sector in being awarded by a university.

**The Role**

We are seeking a detail-oriented Logistics, Finance and Travel Coordinator to join our team, responsible for managing international examination logistics, supporting representatives, and overseeing financial operations. This role requires strong organizational skills, financial acumen, and the ability to manage complex travel arrangements while maintaining high standards of customer service.

This position is a part time fixed term contract (9 months).

**The Person**

We are looking for a motivated and accurate individual who offers experience and skills in the organisation and administration of trips and in-person and other formats of person-to-person interactions.

**Person Specification**

**Essential Requirements**

**Education & Qualifications**
- Minimum of A-levels or equivalent qualification
- Strong numerical and analytical skills
- Excellent written and verbal communication skills

**Experience**
- Previous experience in logistics, operations, or administration
- Experience with financial administration and invoice processing
- Customer service experience, preferably in an international context
- Experience using CRM systems and database management

**Skills & Competencies**
- Exceptional organizational and time management abilities
- Strong attention to detail and accuracy
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
- Ability to manage multiple projects simultaneously
- Problem-solving skills and ability to work under pressure
- Strong interpersonal skills for stakeholder management

**Personal Attributes**
- Self-motivated with ability to work independently
- Flexible and adaptable to changing priorities
- Professional approach to confidential information
- Commitment to continuous improvement and learning
- Ability to mentor and support junior colleagues

**Desirable Requirements**

**Experience**
- Experience in the education or examination sector
- Previous experience managing international travel arrangements
- Experience with supplier management and procurement
- Knowledge of apprenticeship programs and mentoring
- Experience with budget analysis and financial reporting

**Skills**
- Additional language skills
- Experience with digital examination platforms
- Knowledge of data protection regulations (GDPR)
- Project management experience

**Qualifications**
- Relevant professional qualifications in business administration, logistics, or finance
- Training in mentoring or coaching

**Working Conditions**
- Office-based role with occasional travel requirements
- Standard working hours with flexibility required during peak examination periods
- Requirement to work with international time zones occasionally
- Ability to work under pressure during busy examination periods

This role offers an excellent opportunity for professional development in an international education environment, with scope for growth.

**How to Apply**

Interviews are expected to be held in the week commencing 21st July 2025.

**Additional Information**

This position does not meet the University criteria for Skilled Worker sponsorship.

Please be advised that it is expected that appointment within a grade will normally be at the minimum point.

The University of West London reserves the right to close the role prior to this date should a suitable applicant be found.

Department

London College of Music Examinations

Location

Paragon

Salary

£31,048 to £36,801 per annum

Release Date

Thursday 17 July 2025

Closing Date

Tuesday 22 July 2025

Interview Date

To be confirmed

Reference

LCME025