Finance Assistant

**Job Title**:Finance Assistant

**Department**:Finance

**Reports to**:Head of Finance

**Responsible for**:No direct reports

**Salary**:£30,000 (plus study support)

**Closing Date**:26/08/2025

**Interviews will be held W/C**:01/09/2025

**Brentford FC Community Sports Trust**

With community work spanning three decades, Brentford FC Community Sports Trust has established itself as a pioneering organisation for the local community. It uses the power of sport to educate, motivate and inspire people from all walks of life.

Working in partnership with Brentford FC, the Trust offers a portfolio of programmes in education, health, sports participation and community engagement. The Trust has won the ‘Football League Community Club of the Year’ award four times and now employs more than 100 members of staff. The Trust is forecasting further significant expansion over the next two years following its appointment as a key partner in the redevelopment of Gunnersbury Park [as a sports hub], and its move to new, larger, purpose-built premises directly adjacent to the new Brentford FC 17,500 capacity stadium near Kew Bridge in 2021.

**Inclusion Statement**

Should you require any workplace accommodations (also known as ‘reasonable adjustments), you will have the opportunity to let us know at the appropriate points in the hiring process.

**Safeguarding Statement**

**General Trust Accountabilities**
- To ensure compliance with all relevant policies, including health and safety and safeguarding policies
- To ensure compliance with all relevant legal, regulatory, ethical and social requirements
- To ensure compliance with the Trust’s Code of Conduct.
- To build and maintain good working relationships both internally and externally, maintaining a professional image at all times when representing Brentford FC Community Sports Trust
- To keep confidential any information gained regarding the Trust and its personnel
- To maintain a flexible approach to work at all times

**Main Purpose of Job**

**Responsibilities**

**Financial Administration**
- Process invoices, receipts, and expense claims using our accounting software
- Maintain accurate records of all financial transactions across multiple funding streams
- Assist with monthly bank reconciliations
- Support the preparation of monthly management accounts and budget monitoring reports
- Handle accounts payable and receivable processes

**Project Support**
- Work closely with programme managers to track project budgets and expenditure
- Assist with financial planning for new community initiatives
- Support cost analysis for various Trust activities and programmes

**Administrative Duties**
- Provide general administrative support to the finance team
- Help coordinate annual audit requirements and liaise with external auditors
- Support VAT return preparation and submission
- Maintain filing systems and ensure compliance with data protection requirements
- Handle sensitive information with the utmost confidentiality, especially regarding individuals' personal details and concerns.
- Follow established protocols for data protection and privacy.
- Participate in training sessions related to safeguarding and emergency response.

**Key Internal Relationships**
- Head of Finance
- Finance Manager
- Trust employees
- Brentford FC finance team

**Key External Relationships**
- External auditor
- External tax advisors
- Bank contact

**The Selection Criteria Essential**
- Minimum 2 years' experience in a finance or accounting role
- Experience with accounting software (Sage or similar)

**Desirable**
- Knowledge of VAT procedures and regulations
- Familiarity with grant funding processes and restrictions
- Experience working within the charity or sports sector
- Additional accounting qualifications or working towards qualification

**Personal Qualities**:

- Excellent attention to detail and high level of accuracy
- Strong numerical and analytical skills
- Good communication skills, both written and verbal
- Ability to work independently and manage multiple priorities
- Understanding of basic accounting principles and procedures
- Commitment to maintaining confidentiality and data security

**This role is a Regulated Activity role - please complete the**Declaration of Offences Form