Human Resource and Finance Assistant

Main Purpose of Post: To provide support to the Finance & HR teams and ensuring all finance and HR support duties are undertaken effectively

Responsible to: Finance / HR Deputy Manager

Accountable to: Finance / HR Manager, Operations Manager and Practice Partners

An opportunity has arisen to join the Human Resources and Finance Team at Brownlow Health. We are looking for a hardworking and enthusiastic individual who has strong IT skills and a working knowledge of financial and non-financial computer systems.

Brownlow prides itself in being an exceptional employer. We have a dedicated staff wellbeing team and offer numerous staff benefits and incentives including protected study leave with financial allowance and enhanced annual leave for 100% attendance. You will receive a mentorship/induction package and following this will have the option for some home working.

Main Duties and Responsibilities of the Post:
HR Duties

Recruitment
- Liaise with management to check that job description and advert is up to date - make amendments if necessary.
- Post job on NHS jobs.
- Contact management to shortlist.
- Put together interview packs
- Liaise with Finance to send out offer letter
- Obtain all new starter forms
- DBS check - verify documents
- Order name cards, fobs, university swipe cards etc
- Ensure all documents are given to Finance
- Put together induction - liaising with appropriate members of staff
- Book I-Mersey training and any other external training
- Send new starter form to IT and arrange IT induction
- Set up new joiner on all appropriate spreadsheets and software
- Create HR file for new starter
- Liaise with Finance to put together contract
- Tour of sites and introductions with new joiner
- Review dates - send review dates to line manager
- Chase completed induction checklist from all new starters.
Maintain internal databases/review diaries
- Liaise with members of staff at all levels to ensure mandatory training is kept up to date
- Keep sickness record up to date and chase any outstanding sick notes, rtw, self certs in Deputy Manager’s absence.
- Update all appropriate spreadsheets/rotamaster relating to the above.
Registrars
- Keep starter and leavers record up to date
- Keep up to date with GP rotation
- Liaise with Lead Employer
- Collate all necessary paperwork
- Complete work schedule and send to Lead Employer
- Liaise with mentor and rota team to arrange review
Appraisals
- Send out survey monkey feedback for all nurse appraisals
- Collate feedback and send through to line manager in time for appraisal
- Note taking for GP appraisals
- Maintain and update employee records - change of address, hours, working days etc
- Ensure staff files are kept up to date
- Liaise with management to ensure new starter details are completed and received in a timely manner.
- Maintaining rota master
- Staff session update - maintain staff session document
- Medical students - ensure document requirements are in place and IT are informed
- Summer Clerks - Collate paperwork
- Maintaining and updating GP buddy/mentor list
- General support for day to day activities of HR department
Finance Duties
- Receive and match purchase invoices and delivery notes, reconcile supplier statements.
- Complete any maternity and sickness backfill claims
- Input purchase invoices into SAGE.
- Follow up unpaid sales invoices.
- Ensure monthly payroll amendments are received in a timely manner.
- Collect cash from Brownlow reception and Student Health
- Maintain the petty cash control spreadsheet, ensure cash is reconciled on a regular basis.
- Record Insurance payments received into the bank and share this information with Insurance Team.
- Pay cheques into bank.
- Transaction processing, match invoices, input onto Sage, produce creditors reports.
- Assist the Finance Manager in the monthly Payroll process.
- Assist the Finance Manager in production of management accounts.
- Create and maintain excel spreadsheet to analyse data.
HR & Finance
- Create and maintain excel spreadsheets as and when required.
- Create and maintain word documents as and when required.
- Ensure filing is kept up to date and filed in alphabetical order.
Any other duty required to support the effective operation of these systems.

Communication and relationships
- Liaise with members of the Practice, other NHS organisations and outside agencies as appropriate to the role.
- Communicate sensitively and effectively with others, using active listening and adapting communication style and method as necessary to meet their needs.
- Participate in meetings as appropriate.

Team working
- Understand own role and scope in the practice.

Work as an effective and responsible team member, supporting colleagues in a flexible and approachable manner.

Organisation/Quality
- Ensure that any data entered into the computer is done accurately.
- Understand and follow the requirements of confidentiality (including the Data Protection Act) and the Freedom of Inform