Executive Assistant to CEO

4 days ago

London, United Kingdom The Adil Group Full time

This is an incredible opportunity for an exceptional EA who is passionate about working in a dynamic, fast-paced environment to join an established company operating international brands such as Costa Coffee, KFC, Burger King, Taco Bell and Anytime Fitness,as well as having property interests nationwide. The role is based from our Head Office in Wembley which benefits from on-site car parking and only few minutes walk from Wembley Central tube station.

Looking after the CEO, you will provide senior level 1-1 support in all aspects of their work.

We are looking for someone with a proven EA track record who has supported at an Executive level in large, multi-national organisations or working for successful entrepreneurial businesses. You will need to be able to make decisions, work on your own, bewell organised with the ability to diarise and follow up matters to see them through to completion. You will appreciate the confidentiality and professionalism that the role requires.

This role has been created for the sole purpose of improving the CEO’s work life and making him more efficient so that he can focus on implementing his skill set on the key issues relating to his multiple businesses whereas relying on you to focus on theday to day admin and acting as gatekeeper and the first point of contact.

Key responsibilities as EA to CEO:

- Acting as first point of contact for CEO including greeting VIP guests
- Coordinating numerous high profile meetings and conference calls
- Producing presentation materials, agendas and papers
- Management of all travel arrangements (flights, hotels and itineraries)
- Liaising with key stakeholders, senior leaders, Executives and other PA’s
- Overall office management including First Aid, Health & Safety, procurement and supplier management / negotiations
- Ensuring numerous contracts are in place including business insurance, cleaning contracts, car insurance, mobile phone contracts etc.
- Personal itinerary for the CEO including booking holidays, liaison with schools, ad hoc requests from family members and liaison with the CEO’s accountant

What we are looking for:

- A dynamic, well-presented, personable, ambitious, proactive and entrepreneurial PA with extensive previous experience (minimum 5 years)
- Experience supporting a CEO or senior board member is highly desired
- Highly organised, well presented, meticulous individual
- Technically proficient - strong MS Office required
- Experienced in taking minutes and dictation with min 60wpm typing speed
- Proven communication skills and the ability to foster strong relationships at all levels
- The ability to deal with problems as they arise in an unflappable manner
- Someone who is assertive, proactive, loyal, trustworthy, hardworking and can complete tasks to a high standard
- Must be flexible and be able to work around the needs of our CEO’s work routine

**Benefits**:

- Performance related bonus
- Free daily lunch provided by Costa Coffee
- Staff discount for Costa Coffee & KFC
- Use of our Anytime Fitness gym
- Dedicated, reserved on-site parking space

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