Japanese Speaking Head of Administration

20 hours ago

London, United Kingdom Centre People Appointments Ltd. Full time

MY45616

TYPE : Permanent, full-time

WORKING HOURS : from Monday to Friday

SALARY : 35 - 50K (depending on experience)

START : ASAP

LOCATION : Enfield, North London (office-based)

VISA : The company is not able to support visas

Head of Administration Main Responsibilities:
Legal and Compliance
- Negotiate and maintain key contracts relating to company infrastructure, i.e. property, insurance, utilities etc.
- Pro-actively ensure complete regulatory and legal compliance
- Renewing existing licenses when appropriate, researching any gaps in compliance and taking appropriate action to protect the Company (Examples would be Alcohol, AWRS, GDPR, Modern Slavery, REACH etc)
- Liase with our legal partners as appropriate
- Review contracts for all departments and negotiating where appropriate
- Compliance with applicable Laws & Regulations relevant to business activities.
- Safeguarding Assets.
- Draft, maintain and distribute key internal documents, forms and policies

Finance
- Together with the finance team ensure that we are compliant with all taxes and duties and maintain data as appropriate
- Manage the Company’s car fleet
- Support the finance team in preparing for financial audits
- Support technical and operations teams for external audits
- Liase with our parent company as appropriate for internal audits/control systems and provide the necessary information. Ensure that the Company has the policies and procedures in place to conform with the Internal Control System Objectives, i.e.
- Effectiveness & Efficiency of Business Operations.
- Reliability of Financial Reporting.

Others
- Manage the introduction of new systems as well as updating and implementing existing ones.
- Adhere to the Company’s Health and Safety Policy and enhance compliance
- Build company image by enforcing ethical business practices.
- Maintain quality service by establishing and enforcing organisation standards.
- Communicate Company policies and decisions to staff
- Facilitate co-operation between departments and a smooth-running company
- Ensure an effective and productive office environment
- Ensure that the policies and directives of the parent company are enforced
- Support the CEO with tasks and projects as requested
- 5+ years of business experience at Japanese company (ideally in Japan)
- English and Japanese speaking, writing, and reading skills
- Understanding of corporate operation related to legal and finance
- Proficiency with computer tools (minimum MS Office, excel)
- Flexible and able to respond quickly and effectively to changing priorities
- Excellent problem-solving ability
- Excellent ability to lead your team toward your objectives
- Excellent communication, organizational and interpersonal skills

**All applicants for the Head of Administration must have the right to work in the UK as the Company is not able to offer visa support.

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