Administrator/accounts Assistant

2 weeks ago

Dartford, United Kingdom RS Ductwork Services Ltd Full time

We are looking for a full time ( potential consider part time ) Administrator with accounts knowledge to join our small but friendly engineering company, the office is based in Dartford with free parking. We need someone who is willing to get stuck in and support our business growth. We offer a competitive salary and Christmas bonus scheme.

**Responsibilities**:
**General Administration**:

- Perform clerical duties such as data entry, filing, photocopying, and organizing documents
- Assist with administrative tasks including scheduling appointments, managing calendars, and coordinating meetings
- Answer phone calls and provide excellent phone etiquette to assist clients and colleagues
- Liaising with the on-site engineers, collecting times-sheets at the end of month and answering queries
- Leasing with suppliers, ordering materials/equipment and arranging for delivery/collection
- Basic project support, assisting the directors in admin support for the projects
- Maintain accurate records and update databases as needed

**Accounts Responsibilities**
- Entering supplier invoices/credits
- Dealing with suppliers questions and queries
- Raising PO numbers for suppliers / Sub contractors
- Credit Control
- Raising customer & on site engineers monthly invoices
- Answering finance queries from staff
- Entering all Incoming invoices into relevant spreadsheets

**Skills**:

- Strong organizational skills with the ability to prioritize tasks effectively
- Proficient in computer skills, including Apple computers / laptops / (Pages, Numbers, ) and Google Suite (Docs, Sheets, Slides) would be advantageous but not essential.
- Excellent data entry skills with attention to detail and accuracy
- Familiarity with administrative procedures and office equipment
- Ability to type accurately and efficiently
- Strong written and verbal communication skills
- Ability to work independently and as part of a team
- A can-do attitude as we are a small company sometimes the role can expand

**Job Types**: Full-time, Part-time

**Salary**: £18,000.00-£25,000.00 per year

Expected hours: No less than 24 per week

**Benefits**:

- Free parking
- On-site parking

Schedule:

- Flexitime
- Monday to Friday

Application question(s):

- Do you have any experience working in the construction sector?

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Administrative: 3 years (preferred)
- accounts: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Ability to Commute:

- Dartford (required)

Work Location: In person

Reference ID: Administrator

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