Personal Assistant to Director

**Personal Assistant to Managing Director (with Bookkeeping Duties)**
**Location**: Aylesbury, Buckinghamshire
**Starting Salary**: £26,000 per annum

**Job Type**: Full-time, Permanent

**About Us**
Aylesbury Bathroom, kitchen and tile Centre is a well-established, reputable supplier of quality bathroom and kitchen products and services. We pride ourselves on providing exceptional customer service and expert design solutions to our clients. We are now seeking a proactive, reliable and highly organised Personal Assistant to support our Managing Director and assist with bookkeeping and administrative tasks.

**About the Role**
We are looking for a confident and capable Personal Assistant to work closely with the Managing Director, providing day-to-day support in both business and administrative functions. This position also includes assisting with bookkeeping duties, making it ideal for someone with a strong administrative background and a good grasp of financial processes.

This role would suit an individual that already has experience although not a necessity as a PA / Executive Assistant within a house building and/or construction company.

**Key Responsibilities**
- Act as the first point of contact for the Managing Director, managing their inbox, fielding calls, and responding to queries where appropriate.
- Diary management, including scheduling meetings.
- Prepare internal reports, minutes, and documentation as required.
- Assist with bookkeeping duties including managing expenses, invoicing, bank reconciliation and petty cash
- Liaise with customers, suppliers, and staff on behalf of the MD
- Help organise internal and external meetings, site visits, and occasional events
- Maintain confidentiality and act with discretion at all times
- Support the wider office team with administrative and ad-hoc tasks as needed
- Coordinate incoming and outgoing communications efficiently and professionally
- Maintain accurate and up-to-date filing systems, both physical and digital
- Provide support in ensuring smooth day-to-day office operations
- Maintain office supplies and equipment, ensuring a well-organised workspace.
- Answer phone calls with professionalism and courtesy, demonstrating excellent phone etiquette.
- Handle clerical duties such as filing, photocopying, and scanning documents as needed.
- Collaborate with other team members to facilitate smooth communication within the office.
- Regularly pulling off data from internal systems to create useful analysis reports

**Skills and Experience Required**
- Proven experience as a Personal Assistant, Executive Assistant or similar role
- Strong organisational and time management skills
- Previous experience in bookkeeping or accounts administration (e.g. using QuickBooks, Sage, or Xero)
- Excellent verbal and written communication skills
- High level of discretion, integrity, and professionalism
- Proficient in Microsoft Office (Word, Excel, Outlook)
- Ability to multitask, prioritise work, and meet deadlines under pressure
- A proactive and flexible approach to work
- A team player with a positive, can-do attitude
- Driving license.
- Experience in marketing graphic design i.e adobe indesign advantageous.
- Experience with social media campaigns advantageous.
- The ability to create new systems to streamline and improve workflow.

**Benefits**
- Competitive salary
- Workplace pension scheme
- Free on-site parking
- Supportive and friendly working environment
- Opportunities for professional development

**Schedule**:

- Monday to Friday 8.30am to 5.30pm or 7.30am to 4.30pm (Exact hours negotiable

**To Apply**:
Please submit your CV and a short cover letter explaining why you're a great fit for this role. Applicants must live within commutable distance of Aylesbury. Unfortunately, we cannot offer visa sponsorship at this time.

Pay: From £26,000.00 per year

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Monday to Friday
- Weekend availability

Work Location: In person