Document Controller

2 weeks ago

Bristol, United Kingdom Bilfinger Full time

The Document Controller is responsible for controlling, recording, maintaining and archiving project documentation throughout the entire life cycle of any given project
- Ensure that the Control of Project documentation is carried out in line with the Company Quality Procedures and Design Guides with regard to logging, copy and distribution, storage (electronic or hard copy), document transmittals, revision control and drawing / document register
- Liaison with project management, discipline engineers, procurement and alliance partners to ensure that document control requirements are met
- Represents the interests of BILFINGER in all interactions with the client
- Work with the project team to support the Continuous Improvement of Document Control processes.
- Assist the Project Manager and / or the Project Engineer as and when required such as producing written documents and reports on document status
- Ensure all templates used conform to the BILFINGER CMS Document Management System and Teamcentre
- Register all incoming and outgoing project documents, ensuring all documents and drawings are provided with transmittals
- Maintain an electronic record in the project folder of all documents received and issued
- Extract all relevant documents to be transmitted from the controlled file and compile, in presentation files, full design packages of work including drawings produced on CAD and other required documentation, ensuring that all design packages are presented in a complete, authorised as Design Guides, common and high quality manner.
- Send documents to each recipient as identified by the engineer
- Confirm to recipient that documents have been sent and to advise expected response date if relevant
- Act as the focal point for the receipt of all customer and 3rd party documentation as required for projects.
- Liaison with customer representatives or other 3rd party in the control and distribution of documentation
- Control the archiving of all required project documentation, both electronic and hard copies
- A minimum of four GCSE’s. One of which must be a grade C in English Language.

Secondary education to Higher Grade level.

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