Document Controller

2 days ago

Aberdeen, United Kingdom Cammach Bryant Full time

Our client is looking for a Document Controller on a 12 month contract basis, located in Westhill, Aberdeen.

**RESPONSIBILITIES**
- Undertake control of all documentation entering and leaving the Project, including registering, numbering, filing and distribution, using Electronic Document Management Systems (EDMS), to allow rapid and efficient retrieval of documentation
- Regular interface with Planning
- Produce the Project Master Document Register as and when required by the Project/Dept Manager
- Generate Reports as and when required by the Project/Dept Manager
- Provide assistance to Engineers in the use of Electronic Document Management System (EDMS)
- Responsible in conjunction with other Project members for the collation, formatting and issue of As-built dossiers
- Responsible for the control of the Project/Dept Specific DCC Mailbox
- Liaise with Drawing Office (DO) to ensure DCC receive latest version of all drawings new and revised
- Liaise with clients and subcontractors Document Controllers
- Liaise with external printing company for arrangement of photocopying for mobilisations and as-builts
- Archive Project Documentation in accordance with the company Archiving Procedure
- Provide assistance to new starts
- Assist and support procedural and process maps development, maintenance and improvement as required
- Participate fully in Work Groups to constantly improve the Document Control Function
- Provide temporary cover as necessary for other Document Controllers during absences for holidays or sickness
- Remain flexible and adaptable to other tasks including additional hours due to mobilisations deadlines etc when required by the Document Control Manager and/or Project Manager

**REQUIREMENTS**

Qualifications:
Must have:

- Relevant experience of ProArc and OpenText EDMS
- Proficient user of Microsoft (MS) Office, Office 365 Word, Excel and PowerPoint and SharePoint

Nice to have:

- Relevant secretarial or business administration qualification

Preferred:

- Document Control Foundation course

Typical background and experience required:
Must have:

- Good standard of education
- Good level of experience in a Document Control role
- Ability to convey and enforce Document Control services
- Relevant experience of Subsea Projects
- Good organizational skills and attention to detail
- Good time management skills
- Capable of working autonomously
- Attention to detail
- Good Interpersonal skills
- Ability to cope with periods of intense workload

Additional information:
Personal Qualities
- Be able to communicate effectively at all levels
- Be able to work under pressure
- Be able to work and contribute to a motivated and professional Document Control team
- Self-motivated and persistent
- Show proactivity
- Highly organised and attentive to detail
- Show willingness and ability to strive towards continuous improvement

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

Schedule:

- Monday to Friday

Work Location: Hybrid remote in Aberdeen

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