Office Administrator

2 weeks ago

Birchington, United Kingdom Structured Network Solutions (UK) Ltd Full time

**Key Responsibilities**:

- Answering incoming calls and forwarding them to the relevant department or individual.
- Ordering and managing stock from various suppliers, and managing stock of office items (stationary, ink etc).
- Arranging outbound deliveries for customers.
- Checking deliveries against delivery notes and invoices.
- Maintaining company records for health and safety, DBS checks, safeguarding qualifications and similar.
- Invoicing customers, and managing recurring and overdue invoices.
- Producing quotes for customers from standardised templates.
- Managing contracts with third-party suppliers and liaising with the relevant department to ensure delivery in a timely manner.
- Checking company timesheets against scheduled work.
- Managing invoices from suppliers and reconciliation.
- Managing licensing renewals with suppliers and customers.
- Managing paperwork and processes in the office and helping to improve processes through continual process improvement.
- Producing regular and urgent information notices for staff and customers.

**Requirements**:

- Strong organizational and multitasking skills.
- An enhanced DBS check is a condition of employment, the company will pay for this for the sucessful applicant.
- Attention to detail and accuracy in completing tasks.
- Excellent communication and interpersonal abilities.
- Proficiency in Microsoft Office suite and other relevant software.
- Previous experience in IT administrative role preferred.
- Knowledge of current Health and Safety regulations would be helpful, but not required.

**Job Types**: Full-time, Part-time, Permanent

Pay: From £12,000.00 per year

Expected hours: 20 - 30 per week

**Benefits**:

- Casual dress
- Company events
- Company pension
- Flexitime
- Free parking
- Sick pay

Schedule:

- Monday to Friday
- No weekends

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Licence/Certification:

- Driving Licence (preferred)

Work Location: In person

Application deadline: 15/09/2024
Reference ID: offadmn

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