Personal Assistant

**Company Description** Starcom is the Human Experience Company; we believe that our clients’ competitive advantage lies in understanding people better, and acting on that understanding faster than the competition. The future lies in bringing together media, creativity and data to create powerful experiences that will drive faster growth. We are the flagship Publicis Media agency to do this through our Power of One client teams that span clients such as Stellantis,P&G, Samsung, P&O and Visa. We work differently to most agencies and base many of our models on consultancy ways of working to build a more agile workforce in this hybrid world. We complement our account teams with Squads - small teams that work for a short period to solve a specificbrief. We hold cross discipline Sprints to crack client briefs at speed. These processes are designed to fuel high performance and fast results through collaboration. Even in this most challenging period, Starcom has had an exceptional 12 months. We have welcomed brilliant clients such as Stellantis, Ferrero, Axa, KP Snacks and E.ON into the fold. Our client satisfaction scores are among the highest in the market, significantlyabove agency norms. We place a huge focus on our team and have driven flagship DEI and L&D programmes within Publicis Media; our goal is to help every individual reach their fullest potential and we encourage everyone to make "Brave Plays" in how they approachtheir work and their own career development. As a result, we have an exceptionally energised and committed talent base, all of us proud of our welcoming and supportive culture, as evidenced by our recognition as one of Campaign’s Best Places to Work in 2021. Starcom operates in over 100 markets across the world. We have very close ties to our global HQ in Chicago who encourage learning and sharing best practice with our colleagues around the world. We are part of Publicis Groupe. The Personal Assistant is a key role to keep the team running smoothly through performing key administrative and support tasks in the daily role of the leader they support and by supporting with critical projects and tasks. In this role, you will supportboth Starcom's CEO and MD in a fixed term, 12 month maternity cover contract. What will I be doing? This Personal Assistant role can be broken down into two key areas of responsibility: Senior Support - Diary management. Weekly, fortnightly, and monthly key meetings booked, rearrange and reconfirmed - Meeting preparation. Actions, deliverables, and data requests presented ahead of time - Support, where applicable, in the preparation of presentations prior to Exec meetings (formatting & proofing presentations) - Operational and team meetings attended, minutes and actions compiled approval before distribution - Reminding executives of important tasks and deadlines - Supporting the management of the expense budget - Organising events and conferences - Expenses, and entertainment booked and managed - Timesheet management. Maintain accurate & up to date submissions of hours. Project Support - Maintaining and updating key documents - Manage on time delivery of project updates - check accuracy of materials - Maintain team Lionbox - maintain structure and access to the right people. - Coordinating all major meetings, circulating agendas, taking minutes, and circulating actions where required - Supporting the team to ensure consistency across materials produced by the team. - Debriefs written and communicated - Proactively recommend process improvements to drive more productivity in to your role and the team role **Qualifications** What are we looking for? In this role, we're looking for someone who has some previous experience of supporting a senior individual and can demonstrate the following skills and experience: - Excellent time management and organisation with the ability to plan, think ahead, be proactive demonstrating keen eye for detail. - Track record of liaising with multiple senior stakeholders. - Sound interpersonal skills, with the ability to build relationships with the team, other departments and third-party contacts. - Experience of working around a creatively focused organisation. - A good team player who is helpful, curious, resourceful, conscientious. - Strong problem-solving skills and the ability to proactively manage your execs time. - Ability to build solid relationships both internally and externally. - Excellent communication skills. - Outstanding attention to detail. **Additional Information