Part Time Secretary
2 weeks ago
Main Duties and Responsibilities:
To seamlessly manage the office with the role’s job share partner ensuring that effective communication channels are created and maintained.
Reception
Respond to phone calls, resolving or referring as required
Ensure all visitors are welcomed ensuring adherence to Safeguarding requirements
Receive goods/deliverie
Distribute documents, files, papers,
Diary management on iSAMS
Type policies and other documents as required, researching information as needed
Prepare agendas and take minutes of meetings
Prepare and distribute the weekly newsletter
Update school management information system (iSAMS) providing reports or information as requested
Monitor grade reporting on the database
Prepare, print and distribute lists with families
Collate and distribute exam papers
Input exam results onto spreadsheets and distribute
Organise internal events as directed by the Deputy Head or He
Organise After School Clubs
Book coaches as requested
Liaise with the Director of Operations regarding orders, supplies and maintenance
Liaise with the Director of Finance regarding: invoices and petty
Process petty cash and collection of donations received to various charities
Participate in any arrangements within an agreed framework for the appraisal of own performance generally and for assessing participation in activities beyond normal expectations
Participate in Inset days and in further training and professional development Health and Safety
To communicate to the Deputy Head and or Director of Operations
Fire safety
Attend any school functions as required
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