Administrative Assistant

**_Ocado Group is an equal opportunities employer and as such makes every effort to ensure that all potential employees are treated fairly and equally, regardless of their sex, sexual orientation, marital status, race, colour, nationality, ethnic or national origin, religion, age, disability or union membership status._**

This position presents the opportunity and challenge of working in both a dynamic and exciting environment within the UK’s largest dedicated online grocery retailer and technology business. Ocado is now truly a technology led global software and robotics platform providing a unique end-to-end solution for online grocery partners on a global scale.

As a permanent Administrative Assistant you will be working as part of a busy team with plenty of variety. This is a hybrid role, working 2/3 days from home and 2/3 days from the office. This position is responsible for supporting the multiple departments within PI in an administrative capacity - including but not limited to raising POs, booking travel/accommodation, team communication, event coordination. Due to the rapid growth of our project pipeline and employee numbers, this role and team is integral in keeping the PI function organised.

**In this job, you will be accountable for**:

- Raising Purchase Orders
- Booking hire cars in accordance with company policy
- Booking travel and accommodation for employees
- Assisting with meeting room bookings and hospitality requests
- Onboarding new starters
- Training administration and support
- Timesheet reporting and administration
- Organising seating/desks/chairs/equipment/notice boards/stationary
- Event and function management
- Team communication including the department wide newsletters
- Supporting Employee Engagement activities across the department
- Maintaining the department website and org charts
- Assisting with ad-hoc requests, e.g. data classification, governance and software administration
- Other general administrative and ad-hoc tasks
- Assisting and providing cover when the Team Coordinators are on holiday

**Skills and experienced required**:

- Previous experience in a team support/administration capacity within a fast paced business
- Experience working with numbers and spreadsheets
- Proven ability to prioritise, meet deadlines and make the best use of limited resources
- Ability to communicate confidently with stakeholders all levels (including senior managers, Heads of Department and Directors)

IT skills - intermediate level MS Office (including Word, Excel and PowerPoint) Strong attention to detail and ability to problem solve
- Team player who is self-motivated and able to multitask under pressure
- Flexible approach to working hours to support 24/7 business operation
- Excellent communication skills - both written and verbal

**Benefits**

**What we offer you**

Our employee benefits are designed for you, we care about people and we’ve ensured we have a wealth of benefits that focus on your well-being. We regularly review our benefits to ensure we are supporting our employees appropriately.
- 30 days ‘working from anywhere in the world’ policy
- Wellbeing support through Apps such as Unmind and an Employee Assistance Programme
- 25 days annual leave, rising to 27 days after 5 years service (plus optional holiday purchase)
- Pension scheme (various options available including employer contribution matching up to 7%)
- Private Medical Insurance
- 22 weeks paid maternity leave and 6 weeks paid paternity leave (once relevant service requirements complete)
- Train Ticket loan (interest-free)
- Cycle to Work Scheme
- Free shuttle bus to and from Hatfield Train Station to the Hatfield offices
- Free shuttle bus to and from Welwyn Garden City Train Station to the Welwyn Garden City offices
- Opportunity to participate in Sharesave and Buy as You Earn share schemes
- Income Protection (can be up to 50% of salary for 3 years) and Life Assurance (3 x annual salary)