Finance Lead

**Job Title**: Finance Lead Qualification: As per person specification Salary: Equivalent to Band 6 Afc Reports to: Practice Manager Hours: 9- 5pm Monday to Friday. Job Summary: To act as the Finance Lead for the Practice Manager, Executive Team and FinancePartner managing the day to day finances of the practice. The post holder will be responsible for overseeing income and expenditure, administering payroll and NHS Pensions and producing budgets and forecasts as required. The post holder will produce data and reports for the weekly Finance Meetings and the monthly Partners Meeting.Principle Duties and Responsibilities Responsible for providing confidential finance support to the Practice Manager,Finance Partner and Executive Team, including the organisation of meetings/events.
Deal with day-to-day finance queries and aim to resolve any problems, whilst using own initiative to ensure that urgent matters are dealt with proactively. Managing internal and external enquiries, sometimes difficult or sensitive, in a timely and appropriate manner. Providing and receiving complex and sensitive information, both verbal and written. Organise meetings, identifying and securing suitable facilities and ensuring that the needs of the attendees are met e.g.
catering arrangements; disabled facilities. Act as minute secretary for finance meetings with responsibility for preparation and distribution of papers, taking and transcribing of comprehensive and accurate minutes and ensuring that all relevant actions arising from meetings are dealt with as appropriate. Have knowledge of practice systems such as EMIS, IRIS, CQRS and SBS and accurately be able to enter/extract/amend information as appropriate in order to ensure the needs of the executive team are met. Provide mutual support to the team during times of workload pressure.
Deal independently with routine yet complex matters in a professional and prompt manner. Act as the executive teams representative in verbal and written communications with others, whether internal or external to the practice, promoting a professional image. Responsible for managing own workload and working independently or as part of a team; prioritising and organising workload to meet the demands of the role, including typing, photocopying, organising meetings, meeting rooms and providing hospitality as required. Work flexible hours on occasion to suit the demands of the practice.
To implement practice and team policies/procedures and propose changes to practices if necessary. IRIS Accounts System Maintaining Data Entry/Bank Reconciliation Keeping accurate and robust financial records in the finance drive, ensuring that invoices and remittance documents are saved in a timely manner in the relevant folders. Preparing and reconciling information required for end of year accounts Management of petty cash and record keeping associated with it. Payment of partners drawings and calculating profit shares and payouts as required.
Ensuring that we are paying the most competitive prices for services and supplies(insurance, utilities, stationery and sundries etc). Renewing and terminating contracts as required and carrying out comparisons of suppliers on a regular basis.Bank Accounts Internet Banking for the practice bank accounts Ensure timely payment of invoices and suppliers and that remittance documents correspond with income received in the bank. Banking cash submitted for private services and reconciling the SUMup payments with the bank accounts. Responsible for company credit card Payroll and workforce Administering payroll using the IRIS Payroll Software Calculating adjustments in weekly working hours, cost of living and backdated payas required Setting up of attachment orders for employees Drawings Making payments to HMRC and liaising with them as required Completion of Office for National Statistics Surgery forms Updating and amending the workforce portal on a monthly basis to reflect changes in staffing/hours.