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Document Controller

2 weeks ago

Brighton, United Kingdom Browne Full time

The senior document controller is responsible for managing and overseeing the document control processes for SW DPP, including ensuring all documentation is accurate, up-to-date, and properly stored and distributed correctly and safely.
- The registration, redistribution, external issue and archiving of relevant project documentation.
- Creation and maintenance of registers and transmittal records.
- Collation of documentation, including drawings, keeping a record of document status, liaising with project personnel and suppliers to obtain outstanding information in line with the time scales required for delivery.
- Ensuring information handling processes comply with GDPR
- Leads on management of document distribution, storage and issue
- Supports the delivery team in the issue of client deliverables
- Distribute documents to the relevant parities, ensuring the correct documents are delivered in timely manner and that transmission is recorded.
- Maintain accurate records of all project documents and support project staff in understanding their status.
- Maintain a full audit trail for all documents. Ensure the issue, receipt and acknowledgement of documentation.
- File and archive all documents within the secure system.
- Ensure consistency of document submissions in adherence to the project document control procedures in line with Quality Plans
- Controls the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents
- Ensure that information such as as-built records, drawings and operations manuals are issued per the client’s requirements and standards
- Propose improvements for more efficient and effective working
- Where required make case for and implement process improvements
- Ensure that only necessary and relevant personal data is collect and only stored for as long as needed.
- Team player - working together to deliver project outcomes
- Engaged - looking for improvements, not accepting short cuts
- Agile work approach - able to work in an organized way and manage conflicting demands on time so as to complete tasks as required to meet job specifications.

The Company has experienced unprecedented growth over the past few years. We have a vast number of employees, and provide support to clients from all over the country.