Ehss Administrative Assistant

* £Competitive
- Great Staff benefits
- Excellent Company
Here at TPA we are very excited to be able offer the position of EHSS Administrative Assistant with a highly competitive salary and desirable staff benefits.
Based in Pulborough
While we are not a household name, our products are used to make and often power many of the most advanced technologies that make modern life possible. With design and manufacturing sites in North America, Europe and Asia, we have become the preferred providerof high voltage power solutions for OEMs pushing the boundaries of technology around the world by designing and producing the products they need to power progress.
Main objectives Working closely with the Maintenance Technician, department managers, and contractors. This role is a pivotal to the successful running of the EHSS Team. Supporting the EHSS Manager with various administrative tasks. The individual will alsobe taking ownership of the contractor management system and coordinating facilities related tasks and documentation. A varied role where a broad range of experience can be gained. Experience of specific tasks is not required; full training will be given.
Key responsibilities
- Full administration and organisational support to the EHSS Department.
- Updating of internal documentation as directed through our document control centre.
- Maintaining the EHSS training log and arrange all EHSS facilities related external on/ off-site training for staff such as FLT, First Aid and Fire Marshal Training.
- Managing the internal course diary, sending out invitations and maintaining bookings. Liaising with the HR department to ensure training records are kept up to date.
- Purchasing and issuing PPE.
- Maintaining our accident reporting system (GSMS) in the EHSS Managers absence.
- Managing the contractor calendar and booking of contractors, arrange contract renewals, obtain quotes for work as required.
- Maintaining the Contractor Management System, to include obtaining required documentation and issuing permits.
- Liaising with the landlord on facilities issues as required.
- Monitoring and maintaining PPM logs and statutory inspection logs.
- Monitoring and maintaining the fire register.
- Raising purchase orders via the purchasing system and pre-authorising of invoices against purchase orders.
- Ordering tools and equipment for the cleaning team, arranging cover where required and acting as the team's first point of contact.
- Coordinating the waste management documentation ensuring it is completed correctly.
- Collecting and inputting data into the environmental dashboard.
- Carrying out regular reviews to ensure all waste channels used are the most sustainable available.
- Providing cover for simple inhouse safety checks (visual checks) in the Maintenance Technicians absence, e.g., checking first aid kits etc.
- Assisting with various other aspects of the EHSS System - full training provided.
Experience/ skills
- Previous experience working within an administrative role.
- Excellent communication skills and professionalism with both written and verbal communication.
- Excellent organisational skills, a strong attention to detail and accuracy, with the ability to prioritise workload.
- Proactive and enthusiastic with a strong work ethic.
- Process driven with aspiration to continuously improve working practices and services.
- Flexibility is essential as the role includes a wide variety of responsibilities and ability to handle a reasonable level of pressure and demanding priorities without losing attention to detail and efficiency.
- Ability to work successfully with within a small team.