Admin Assistant

2 weeks ago

South Kensington, United Kingdom MEC Fire Services LTD Full time

MEC Fire Services require an Administrative Assistant who will play a crucial role in supporting office operations by managing various administrative tasks, ensuring efficient communication, and assisting team members. This will take place on site, in a 5* Central London Hotel where our team are carrying out crucial fire compartmentation works. A knowledge of fire safety/compartmentation would be advantageous but not a requisite.

**Key Responsibilities**
- **Administrative Support**: Provide support to managers and employees by assisting in daily office needs and managing general administrative activities.
- **Communication**: Handle correspondence to ensure effective communication within the office with the director and our accounts department. On site with contractors, as well as clients
- including the hotel manager.
- **Scheduling**: Help track construction schedules, and construction documents to ensure project timelines are met.
- **Document Management**: Organize, distribute, and file all documents related to new and ongoing projects, ensuring that all information is current and accessible.
- **Travel Arrangements**: Coordinate travel arrangements for executives, including booking flights, hotels, and transportation.
- **Office Management**: Monitor inventory levels, order office supplies, and maintain a clean and organized workspace.

**Required Skills and Qualifications**
- **Communication Skills**: Excellent oral and written communication skills are essential for interacting with team members and clients.
- **Organizational Skills**: Strong organizational skills to manage multiple tasks and prioritize effectively.
- **Technical Proficiency**: Proficiency in office software (e.g., MS Office Suite) and office equipment.
- **Attention to Detail**: Detail-oriented approach to ensure accuracy in tasks and documentation.
- **Experience**: Previous experience as an Administrative Assistant or in a similar role is preferred, particularly in a construction environment, is advantageous.

**Job Types**: Full-time, Part-time, Permanent, Temp to perm

Pay: £10.00-£15.00 per hour

Ability to commute/relocate:

- South Kensington SW7: reliably commute or plan to relocate before starting work (required)

Work Location: In person

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