Assistant to Partner and Teams

5 days ago


London, United Kingdom IK Partners Full time

**Job description**:
**The role**

We are looking for an Assistant to Partner and Teams to join our team in London to support the Capital Market and Human Resources team. You will be reporting to the Partner - Capital Markets, the HR Director and you will be to look after the team’s administrative duties.

We are looking for a competent and efficient team member to support both teams in organising and maintaining their executive schedule.

You must show excellent time management and multitasking abilities and contribute to the efficiency of the overall business by ensuring all assigned administrative duties are carried out timely and efficiently.

**Key Responsibilities**
- Proactive and extensive calendar coordination.
- Organise detailed travel arrangements for the team’s accommodation, transfers, door-to-door itineraries, etc. (mindful of multiple schedules and time zones).
- Taking ownership of the team’s agenda by planning meetings, interviews, conferences.
- Maintain a traditional support and administrative duties, including expense processing (Concur system) and preparation of documentation.
- Maintain our internal CRM system (Deal Cloud).
- Confidently liaise across various teams and levels of seniority.
- Support the rest of team assistants with ad-hoc event planning and management.
- Participating in the day-to-day office management duties as required by supporting the team of assistants within the company.
- Handle confidential documents ensuring they remain secure.
- General administration and on-boarding duties required by the HR team.
- Act as gate keeper, screening calls and meeting requests.

**Job requirements**:
**Our Expectations**
- Experienced and familiar with working in a fast-moving environment such as PE/Banking industry.
- Experience in multiple diary management and working with senior teams.
- Professional with exceptional attention to details.
- Excellent written and verbal direct communication skills.
- Confident and enthusiastic team player with a proactive attitude.
- Resilient, adaptable under pressure.
- Maintain confidentiality and discretion at all times.
- Contractual hours are 08:30-17:00 with flexibility required whilst Partner & Director are travelling.
- Fully competent on MS office.

**Our Offering**
- Dynamic and supportive working environment with on-the-job training provided
- Insight into the workings of a leading European private equity firm
- Opportunity to work with a broad range of colleagues in a diverse and inclusive workplace culture
- Corporate Get Togethers during the year; 25 days holidays; gym; food; great health, life and income insurances



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