Administration Assistant

2 days ago

Oxfordshire, United Kingdom Orion Academy Full time

An exciting opportunity has arisen for an experienced and versatile professional to join Orion Academy, a special school within The Gallery Trust, as an Administration Assistant. You will play a crucial role at the heart of the school within a supportive and friendly administration team and will carry out a range of administrative duties to ensure the smooth and effective running of the school. Based in reception, you will be the initial point of contact for visitors and callers.

You will have some experience in an administrative capacity or as a receptionist and be ready for a new and exciting challenge which will offer you the opportunity to develop your skills. You will have a calm and professional approach and will be keen to work in a role which will offer you a diverse range of tasks. You will be committed to enriching and improving the lives of young people with Special Educational Needs and Disabilities, and to working with students who have Social, Emotional and Mental Health needs.

Some responsibilities include:

- Undertake reception duties, answering telephone and face to face enquiries, taking and recording messages, welcoming visitors, accepting deliveries
- Support with student welfare duties, including administration of medicines, liaising with parents, carers, staff, agencies and professionals
- Undertake organisational arrangements e.g. supporting recruitment and selection, staff induction, school trips, student transitions, school events
- Undertake financial processing and procedures, administration and tasks in accordance with financial guidance and regulations
- Undertake administration of a range of complex procedures and processes
- Undertake word processing and other IT based tasks, such as correspondence, reports, newsletters, spreadsheets, communications
- Take a role in procurement and purchasing, obtaining quotes etc
- Operate a range of equipment/ICT packages: Word, Excel, and specialist software, e.g. PS Financials, RM Integris

**Application Process**

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