Administrative Support Assistant

**Responsibilities**: **Summary** This position is located in the U.S. Department of Labor (DOL), Mine Safety and Health Administration (MSHA), Birmingham District Office. The incumbent of this position, under the supervision of the Administrative Officer, performs a variety of administrative and analytical duties, such as, but not limited to Finance, Procurement, Inventory, and Training, as well as assists with other administrative duties. - This position is inside the bargaining unit. - Learn more about this agency**Duties** Participates in the development of long and short-range planning as it relates to finance, procurement and training for the district. Conducts a variety of on-going and specialized studies of the district's administrative functions and needs for the purpose of effectively measuring past trends and accomplishments and/or determining the current and future needs of the district. - Uses work experience and knowledge of requirements to search, locate, and obtain publications, data, information, records, etc., to prepare reports and summaries. - Assists in the development of statistical information of financial obligations and expenditures by object class classification, e.g., procurement,- services, travel, etc. Prepares and executes procurement requisitions for approval by District management. - Researches and solicits potential vendors for price quotations on a variety of supplies, materials, equipment, and services. - Analyzes offers received on established factors such as responsiveness, ability to perform, reasonable price and other factors peculiar to a particular acquisition necessary to ensure the best value for the government. - Administers purchase orders including follow-up on deliveries, extensions in delivery times, settling disputes which arise, and contacts vendor customer service staff to discuss the status of acquisitions, delivery arrangements, supply and or service problems. - Prepares purchase orders. and related correspondence and reviews payment documents. Responsible for reviewing and processing reimbursement submissions prior to District Manager's approval. - Reviews monthly budget report for accuracy and monitors expenditures. Maintains records, including electronic databases or spreadsheets, related to purchase orders, requisitions and credit cards. - Serves as the District Property Management Officer and coordinates the property management programs. - Receives and disburses supplies and equipment in accordance with existing regulations and property classification. Maintains an up-to-date master inventory of all the equipment in the district; marks or tags all property. - Coordinates the management of the district's motor vehicle fleet. Serves as liaison between GSA and the district's work groups regarding vehicle service, maintenance, repair, accident reporting, and replacement. - Prepares the district's annual training plan for entry-level, intermediate, and journeyman employees and supervisors and managers. Submits plan for approval and monitors plan throughout the year.**Requirements**: Conditions of Employment- Must be at least 16 years old and a U.S. Citizen. - Appointment to this position may require a background investigation. - Requires a probationary period if the requirement has not been met. Applicants must meet time-in-grade, time-after-competitive-appointment and qualifications requirements within 30 calendar days after the closing date of the vacancy to be eligible for consideration for selection. - Federal Employees Please Note: Your SF-50 must include enough information to be able to determine that time-in-grade requirements have been met and reflects your position title, pay plan/series/grade, tenure and the type of appointment (i.e. competitive/excepted). In some cases you may need to submit more than one SF-50. - Reference the "Required Documents" section for additional requirements.- **Currently, implementation and enforcement of Executive Order 14043 has been suspended pursuant to an injunction pending further litigation.** **Qualifications** Applicants must have 52 weeks of specialized experience equivalent to at least the next lower grade level, GS-06, in the Federal Service. Specialized experience is experience that equipped the applicant with the particular knowledge, skills and abilities to perform successfully the duties of the position and that is typically in or related to the position to be filled. - Examples of specialized experience include: - Developing and preparing a variety of administrative reports; - Serving as a focal point for callers and guests; - Responsible for obtaining and distributing office supplies and materials; - Maintaining computer databases; - Receives and process a variety of reports and other documents; - Researching, gathering and assembling information using various sources, such as, but not limited to files and internet access. Note: There is no education substitution for experience at the GS-07 le