Administrative Assistant

11 hours ago

Worthing, United Kingdom 6 4 G Ltd Full time

**Administrative Assistant - Bookkeeping & Back Office Support**

**Worthing, West Sussex** | **Monday-Friday, 9 AM-5 PM** | **35 hours per week (inc. 1-hour unpaid lunch)**

**Are you a detail-driven multitasker with a knack for organisation and IT? Do you thrive in a fast-paced environment, supporting multiple clients across different industries? If so, we’d love to hear from you**

**Why Join Us?**

We’re a dynamic and growing bookkeeping and back-office support business, providing essential services to clients in various industries. As part of our small, friendly team, you’ll play a vital role in ensuring smooth operations for our clients while developing your skills in a supportive environment.

**Your Role**:
As an **Administrative Assistant**, you’ll handle a variety of tasks to support our clients efficiently, including:

- **Credit control** - Reviewing aged receivables reports, contacting debtors (B2B), following up on payments, and resolving queries.
- **Clerical duties** - Data entry, invoice processing, supplier bill processing, purchase order matching, timesheet inputting, and document organisation.
- **Communication & Coordination** - Sending documents to clients’ customers and keeping key stakeholders informed.
- **Phone Handling** - Answering and directing calls with professionalism and excellent phone etiquette.
- **Bookkeeping Support** - Assisting with basic bookkeeping tasks using **Xero/QuickBooks**.
- **Problem-Solving** - Helping to resolve administrative queries efficiently.

**What We’re Looking For**:

- **IT-savvy** - Comfortable using various software, apps, and systems.
- **Credit Control Experience** - A must-have for this role.
- **Detail-Oriented** - A sharp eye for accuracy is essential.
- **Organised & Proactive** - Able to juggle multiple clients and tasks efficiently.
- **Strong Communicator** - Excellent written and verbal skills.
- **Team Player** - Enthusiastic about growing with our close-knit team.

**Essential Software Skills**:

- **Must be proficient in**: Microsoft Office (Outlook, Excel, Word, PowerPoint)
- **Experience with (preferred but not essential)**: Xero, QuickBooks, Hire Hop, Coupa, Payapps

**The Details**:

- **Location**: Our office is just moments from Worthing train station and major bus routes (please note, no on-site parking).
- **Hours**: Monday-Friday, 9 AM-5 PM (35 hours per week, including a 1-hour unpaid lunch break) - **non-negotiable**.
- **Salary**: £21,840.00 per annum

**Ready to Apply?**

We’re looking for a committed, detail-focused individual to join us.

Join us and be part of a growing business that values your skills and development

Pay: £12.00 per hour

**Benefits**:

- Company pension
- Health & wellbeing programme
- Private medical insurance

Schedule:

- Monday to Friday

**Education**:

- GCSE or equivalent (preferred)

**Experience**:

- Customer service: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- English (required)

Work Location: In person

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