Clerical Assistant

2 weeks ago

Gateshead, United Kingdom CCR Full time

CCR are looking for an experienced clerical assistant to work in a business support office for the local authorities. Your normal place of work will be Meadow field but you may be required to work at any Council workplace within County Durham

The Role:
The individual will be responsible for working with a customer focussed Administration team within

Regeneration and Local Services, and will work closely with the Technical Staff to ensure the team

are providing a quality back office support service. In addition the post holder will be responsible

for challenging existing systems with an aim to eradicate paper and promote electronic data

interchange/ filing where possible. In addition existing administration systems will be streamlined in

accordance with lean systems thinking to remove unnecessary processes. A flexible approach must

be adopted at all times and an ability to interchange between areas of work is essential.

Listed below are the responsibilities this role will be primarily responsible for:

- Challenging existing ways of working in order to develop lean systems with electronic data interchange, electronic filing and on-line input wherever possible.
- Assist in the development of procedural guidance notes for all functions within the service.
- To work with a customer focussed team approach.
- To participate in team meetings and ensure effective and efficient channels of communication are facilitated.
- Assist in identification of risks within the service area.
- Promote a culture to provide continuous service improvement.
- Work with the team to ensure invoices are paid in accordance with the P2P targets
- Rotate duties with other members of staff in the section to ensure cover is provided at all times of absence
- Work with other colleagues in Business Support to ensure peaks and troughs in other areas are supported
- Ensure a professional approach to work is adopted at all times
- Work with the other Clerical Assistants to ensure a quality service is provided to front line services.
- Assist with post duties as and when required ensuring it is handled efficiently and effectively over the appropriate sites
- To be flexible and carry out job shadowing with other colleagues to ensure continuous cover is provided at times of annual leave and absences
- Working with colleagues within Business Support to ensure a smooth transition during times of major change.
- Scanning and filing electronically to fully utilise Multi Functional Devices.

**Job Type**: Temporary contract
Contract length: 4 months

**Salary**: £11.49 per hour

**Benefits**:

- Free parking
- On-site parking
- Referral programme

Schedule:

- Monday to Friday

Work Location: One location

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