Secretarial/administrator Support Coordinator

2 weeks ago

Berkshire, United Kingdom OnetoOne Personnel Full time

**Secretarial/Administrator Support Coordinator**

**Theale, Reading**

Our client based in Theale, Berkshire are looking for an experienced Business Support Officer to assist Directors, help the Project Management Team and support the Compliance Manager. You must have strong communication and organisational skills, be ableto multitask and prioritise workload and have a high standard of written and spoken English.

**Responsibilities**

**Provide support for the CEO and the other directors including**
- Action key tasks and actions as requested
- Set up and facilitate meeting arrangements as required
- Book travel and hotels
- Diary Management
- Organising Teams calls
- Processing expenses on CONCUR system
- Any other ad hoc requests

**Assist Office Manager with the following**
- Maintaining the office environment to a good standard
- Issuing of security cards for staff and visitors and door entry fobs for staff
- Liaising with the Landlord for building maintenance
- Manage on site car parking requirements for staff and visitors
- Test fire call points weekly, in accordance with Fire Safety
- Management of meeting room bookings
- Organising Company events
- Arranging meetings, e.g. All Staff and management team
- Raising purchase orders with Procurement Department
- Keep Gift & Hospitality log up to date
- Support training requirements in Theale Head Office, including ordering lunches and booking rooms

**Office Admin Support**
- Assisting PMO with ongoing and new projects
- Creating mail merges
- Creation of spreadsheets and documents
- Formatting of documents to Company standards using templates
- Assisting the H&S Officer with Monthly/Quarterly House Keeping checks for H&S and Environment. Also monitor paper, water and gas usage use in accordance with Company key Environment Objectives and Promote Environment initiatives
- Providing ad hoc admin support to another department as necessary to ensure the smooth running of the business

**Reception Support**
- This includes daily lunchtime cover as well as covering periods of annual leave or other absence. Ad hoc assistance will also be required during busy periods
- Distributing incoming post and management of outgoing post
- Answering incoming phone calls and routing to the correct extension
- Admitting visitors, signing them in and notifying the host
- Ensure client meeting rooms are clean and ready for occupation

**Job Requirements**
- Flexible and able to adapt to changing environments and demands
- Excellent organisational and communication skills
- Ability to multitask and prioritise workload
- Good common sense
- A high standard of written and spoken English
- Must be proactive and take initiative
- Must be a team player

**Benefits**
- Royal London Pension Scheme - 3% EE contribution and 5% ER contribution
- Death In Service Scheme after 6-month probation - 4 times salary
- Perkbox employee benefit system
- 25 days annual leave + bank holidays

If you have all the above and feel this is the role for you, please do not hesitate to contact us at One to One Personnel on or forward CV to

A DBS Enhanced Disclosure is required for all applicants

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