Studio and Finance Assistant

1 week ago

Cambridge, United Kingdom Ann Pettengell Full time

Our client is looking for a Studio/Finance Assistant, to join their award-winning team, in this key supporting role. Reporting to the Practice Manager, you will work alongside other members of the support team in providing both administrative and financesupport.

Your duties will be focussed across several key outputs including General Administration, Personnel, Project Administration and Finance. Some of the key duties will include:
General Administration:

- Diary and meeting room management and preparation
- Organising couriers, taxis and travel
- Arranging CPD seminars
- Maintaining and ordering stationery, catering and cleaning supplies
- Liaising with external contractors and suppliers
- Carry out weekly fire alarm tests and record results
- Assisting the Practice Manager with ISO9001/14001 requirements, updating all Duty of Care certificates and other relevant documentation
- Ensuring that Reception, kitchen and meeting rooms/areas are kept clean and tidy throughout the day

Personnel:

- Organising staff and client events
- On-boarding new employees
- Organising staff reviews

Project Administration:

- Producing project-related documents in line with agreed styles and layouts, and proof-reading prior to handover
- Updating database accurately with new projects, contacts and other information
- Document control duties (uploading and downloading) and drawing issue sheets, using either our in-house or third-party sites
- Maintaining A3 drawing files
- Printing and binding drawings/documents, dealing with external printers/copy houses when necessary
- Assisting Practice Manager with identifying and organising documents for external archiving

Finance:

- Accessing online bank statements and posting receipts/payments onto Sage
- Managing direct debit / standing order payments
- Monthly bank reconciliation on receipt of bank statement
- Preparing spreadsheet analysis of credit card statements
- Posting project related expenses to database
- Sales Ledger (processing receipts, allocating to debtor accounts)
- Credit Control
- Reconciling Sage nominal account with report on database
- Purchase Ledger (entering invoice/credit notes to Sage)
- Ensuring all purchase invoices have been approved for payment by appropriate Director/Manager
- Dealing with supplier queries on invoice/credit notes
- Reconciling creditors’ accounts
- Using Sage detailed creditors’ report, indicate which invoices are approved to pay
- Setting up online bank payments for Finance Manager to progress payment
- Checking appropriate receipts are attached to expense claims
- Approving expenses

To be considered for this exciting role, you will need to be able to demonstrate:

- Previous experience relevant to the duties and responsibilities of the role
- Competent knowledge of MS Office including Word & Excel
- Typing speed - 45wpm minimum
- Good attention to detail
- Strong organisational skills and ability to prioritise workload
- Excellent communications skills and ability to communicate at all levels
- Ability to develop and maintain good relationships with clients
- Good problem-solving skills
- A willingness to learn and develop, with a 'can-do’ attitude

  • Finance Assistant

    5 days ago

    Cambridge, United Kingdom Page Personnel Finance Full time

    A long-time client in Cambridge working in the FMCG sector who is boasting record revenues are looking to bring a technical Finance Assistant to bolster their finance team. The role will have full oversight over their own ledger and be able to work withplenty of autonomy, within a driven and professional team! **Client Details** This Cambridge based FMCG...

  • Puppy Yoga Assistant for Pop-up Events in Cambridge

    7 days ago

    Cambridge, United Kingdom The Paw Studio Full time

    **About Us**: We are a small friendly team that is passionate about physical and mental wellness for both humans and animals alike. Through gentle yoga and puppy cuddles, our hope is to contribute to the wellness of both humans and dogs and bring a smile to people's faces. As an **Event Assistant**, you will be responsible for assisting at our pop-up puppy...

  • Client Services Assistant

    2 weeks ago

    Cambridge, United Kingdom Studio 24 Full time

    We’re looking for someone to join our Client Services team to support our directors in their work to build and maintain long-term relationships with our clients through the sales process, all the way to completing successful projects. **Summary**: We’re looking for someone who’s a great communicator, highly organised, and great at supporting senior...

  • Studio Administrator

    2 weeks ago

    Cambridge, Cambridgeshire, United Kingdom EProp Services Full time £16,000 - £20,000 per year

    Job Description An opportunity has arisen for a Studio Administrator to join and assist our Admin team leader in providing a first class, trusted and pro-active administrative support service.You will be involved in a host of activities, helping to make things happen and run smoothly.Key ResponsibilitiesGeneral responsibilitiesProcessing and coordinating...

  • Finance Administrator

    2 weeks ago

    Cambridge, United Kingdom Page Personnel Finance Full time

    The client is an education and training specialist school located just outside central Cambridge. They are looking for a Finance Administrator to support their day-to-day finance procedures. The role will include processing payments, managing invoices andgeneral financial administration contributing to the overall ethos, aims and values of the school -...

  • Research Assistant/Associate in Empirical Finance

    2 weeks ago

    Cambridge, United Kingdom American finance Association Full time

    A leading academic institution in Cambridge is looking for a Research Assistant/Associate to contribute to finance research. The candidate should have a PhD in finance and skills in research and publishing. Responsibilities include conducting studies, collaborating with peers, and presenting findings. The position offers a competitive salary and additional...

  • Finance Officer

    5 days ago

    Cambridge, United Kingdom Page Personnel Finance Full time

    Our client, a science and research company based in Cambridge is seeking an enthusiastic Finance Officer to perform high quality purchase ledger transactional processing and to support the Financial Controller and the Finance team in the ongoing developmentand testing of systems and processes within the Finance function. You will have experience of purchase...

  • Studio Proofreader

    2 weeks ago

    Cambridge, United Kingdom Canon Full time

    Canon UK is looking for talented people to join us at an exciting time for our business, as we enter into a period of accelerated growth and development. Do you have the skills and aptitude we’re looking for? Are you looking for a new challenge? Do you want to work for an organisation that values your contribution and rewards you accordingly? If the answer...

  • Finance Business Partner

    1 day ago

    Cambridge, United Kingdom Page Personnel Finance Full time

    The Finance Business Partner will be joining a highly progressive and ambitious business in Cambridge with the opportunity to have a hands on role in the continued success of the business. This role will be perfectly suited to someone coming to the end ofthe studies and with a strong technical background. You will be responsible for the on going budgeting...

  • Research Assistant/Associate in Empirical Finance

    2 weeks ago

    Cambridge, United Kingdom American finance Association Full time

    Cambridge Judge Business School leverages the power of academia for real world impact to transform individuals, organisations and society. Since 1990, Cambridge Judge has forged a reputation as a centre of rigorous thinking and high-impact transformative education, situated within one of the world's most prestigious research universities, and in the heart of...