Temporary Academic Administrator

1 day ago

Oxford, United Kingdom Allen Associates Full time

Are you ready to join a dynamic, forward-thinking organisation that has been growing consistently in recent years?

Reporting to the newly appointed Executive Officer, you will join as the latest Temporary Academic Administrator to the department. You will ensure a welcoming, inclusive environment and will act as a crucial link between Section members and the Department’sadministrative staff by explaining processes and directing people to the right team member or the intranet page when they need advice.

The workload for the office is demanding, requiring first class judgement, personal organisation and flexibility, as well as an ability to work to deadlines.

**Temporary Academic Administrator Responsibilities**
- Liaise with HR and Academic Administration to supplement the on-boarding and departure of new staff/students, including carrying out inductions for new members
- Act as the first point of contact for visitors and graduates
- Promote and support inclusivity and wellbeing within the Department section, in line with the objectives of the committee and contribute to the ongoing sustainability drive project
- Contribute to the gathering and preparing of website and social media content
- Diary management and organisation of key events
- Liaising with senior members of Administration, you will assist in organising interview panels
- Manage a small budget and authorise small amounts of expenditure in line with Departmental finance policy
- Liaise with external stakeholders for events
- Organise and minute formal Department meetings and archiving them in accordance with Departmental governance policy and support
- Provide dedicated, effective and professional administrative support as required

**Temporary Academic Administrator Rewards**

As the Temporary Academic Administrator you will benefit from:

- Holiday pay
- Valuable experience in a highly regarded organisation.

**The Company**

Our client is a world leader in their educational field. The Temporary Academic Administrator will play a huge part in their continued success of our clients Administrative Department.

**Temporary Academic Administrator Experience**
- A strong focus on customer service and a flexible, can-do attitude
- Outstanding interpersonal skills and the ability to work effectively with people at all levels
- Strong IT competency including Outlook/Teams, OneDrive, SharePoint, Word, Excel and PowerPoint
- Experience of working on confidential matters; tact and discretion and demonstrable evidence of good judgement when making decisions
- Experience of organising events online and in person
- The ability to support the department, including the ability to develop a basic layperson’s understanding of the department’s research
- The ability to manage and prioritise a varied and busy workload and work to deadlines
- Attention to detail and high level of accuracy

**The Location**

This role is based in Central Oxford. Sadly, there is no parking available on site. However, the office is very easily reached via public transport or bicycle

Hannah Bush | Allen Associates |

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