Team Secretary

1 week ago

London, United Kingdom Miller Insurance Services Full time

Miller are a specialist (re)insurance broking partnership, with over 100 year history.
We always strive to be the best. That is why we focus on specialist areas where we have built up technical sector knowledge and have become a recognised leader in out chosen fields.

We are headquartered in London, with further offices in Ipswich, Bermuda, Brussels, Paris, Singapore and Switzerland.

**Responsibilities**
- Manage diaries and coordinate travel and hotel arrangements
- Maintain accurate records and filing systems
- Reconcile monthly expenses
- Maintaining the efficient function of a team and dealing with their requests for information, jobs and tasks
- Produce documents, briefing papers, reports and presentations for meetings
- General administrative activities, including filing, scanning, archiving and photocopying
- Taking notes at meetings, preparing the minutes and subsequently distributing to all participants
- Liaising with other members of staff and external parties such as clients/visitors
- Liaising with other team secretaries to ensure smooth running of business.
- Act as Business Unit co-ordinator for team meetings/events
- Provide cover for other Team Secretaries and PA’s as and when required
- Comply with any external rules and requirements imposed on individuals performing their role at Miller, such as Lloyd’s byelaws and FCA rules.
- Promote Miller brand and values to enhance Miller’s reputation in the market

**Qualifications and Experience**
- Previous experience of supporting a team in a secretarial capacity.
- Extensive experience of administrative duties including report writing, producing meeting papers, creating presentations, etc.
- Experience in diary management, travel booking, minute taking.
- Knowledge of the Insurance industry desired but not essential

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