Document Controller

**About the role**
Amazing infrastructure isn’t the only thing that gets built here. Incredible careers do too. Join our **Living Places** team as a **Document Controller** on the **Highways Service Partnership** in Southampton and you can build something to be proud of.

**Role Purpose**:To support the design manager, project team, supply chain and others to manage documentation and implement the systems to ensure information is adequately controlled and shared from preconstruction through to completion and archiving.

**What you'll be doing**
As a **DOCUMENT CONTROLLER**, you will have the following accountabilities:

- Project admin for Business Collaborator.
- Identify the contractual requirements in relation to document control.
- Work to continuously improve and enhance procedures and systems utilised for document control.
- Liaise with project teams to ensure they have a full understanding of document control and system procedures and provide training and instruction as required such that documentation control requirements are met.
- Provide appropriate input to the development, documentation and ongoing maintenance of the Information Management Plan to meet relevant requirements (i.e. ISO 9001).
- Provide feedback such that the Design Manager is fully aware of all documentation issues.
- Support the delivery of Balfour Beatty’s Right-First-Time initiative and relentless focus on Zero Harm.
- Manage systems (Business Collaborator, SharePoint, Autodesk BIM 360 Field, BIM 360 Docs) such that all documentation is stored efficiently and can be accessed at all times.
- Provide proactive support working collaboratively with the project team to ensure the document control systems are effectively implemented including:

- Issue document numbers to relevant parties in accordance with the project requirements;
- Quality check incoming documents (e.g. from designers) in line with the document control procedure);
- Ensure documentation contains the appropriate metadata for tractability retrieval and audit purposes;
- Provide document support to ensure information is issued and maintained in an efficient and accessible controlled manner;
- Support the review / approval process, including the collation, distribution and close-out of comments;
- Support implementation of other relevant procedures (i.e. TQ/RFI Database).

**Who we're looking for**
The following qualities/experience are recommended:

- Experience using IT systems used for document control (Business Collaborator, SharePoint, Autodesk BIM 360 Field).
- Working knowledge of BIM 360 docs.
- Previous Document Controller experience within construction industry.
- Good interpersonal and communication skills.
- Basic understanding of BIM Level 2.
- Ability to communicate effectively both verbally and written with all levels of the organisation.

**Why work for us**
Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

**Why join us?**

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more

**About us**
Balfour Beatty Living Places works in long-term partnerships with local authorities to create great places to live, work and play. We actively engage with local people to understand the needs of the communities we work in and shape the places where local economies can thrive and grow. As a leader in sustainable working, diversity, and social value, we use our expertise to bring real, positive change for our customers.

**Diversity and inclusion**

Job Reference: BBUK06812