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Administrator / Document Controller (Part Time

2 weeks ago

Cardiff, United Kingdom IBI Group Full time

Company Description
**Arcadis IBI Group**:
We are a global architecture, engineering, planning and technology firm creating the intelligent systems, sustainable buildings and efficient infrastructure of tomorrow.

Our collaborative approach focuses on future-forward solutions where we’re bridging the gap between design and technology and unlocking new potential in data-driven environments.

IBI Group is now proudly a part of Arcadis. Together, we are committed to improving the quality of life for our clients, people, partners and the communities we all serve.

**Job Description**:
**Project Coordinator _ Cardiff**
- ** c12-month maternity cover contract**:

- ** Part Time (3 or 4 days per week)**:

- ** Based in Cardiff city centre with a Studio / Remote hybrid working pattern**

**Duties and Responsibilities**:

- Supporting a local and national team of Architects and Designers
- Document control across all projects - issuing and uploading amendments in Revit, drawing registers etc
- Helping to coordinate and administer projects via reports and activities using PowerPoint, InDesign, Excel and other necessary software
- Supporting the central Finance team with monthly timesheet reports and approvals, credit card expense reports etc
- Assisting the Bid / Proposals team with necessary documents and information as required

The role will also include broad office administration to include:

- Ordering front office supplies and keep inventory of other office stock
- Performing other administrative duties such as filing, photocopying, transcribing and formatting documents
- Assisting architects / colleagues with administration and research tasks

**Qualifications**:
**Skills and Qualifications**:

- Previous / current administrative experience, ideally within a project-based environment (Architecture would of course be ideal)
- Technology skills to include MS Office (especially Excel) and ideally Adobe Suite (InDesign, Illustrator & Photoshop)
- Strong communicator with individuals at all levels
- Positive can-do attitude, exhibiting confidence and taking initiative when required
- Strong attention to detail and client (internal and external) focused
- Personable and adept at dealing with people

Additional Information

Arcadis IBI Group provides a competitive benefits package and pay association dues and licensing fees.

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