Office Administrator
5 days ago
Our Client, a engineering and environmental consultancy, operating nationally are seeking a Administrator to join their expanding team based in their Leicestershire office.
They serve both private and public sector clients including residential, commercial, industrial, retail, leisure, education and healthcare.
This is a fantastic opportunity for a driven and passionate individual to support the administration team in providing vital support for their technical disciplines and the wider business operations.
Commutable from Loughborough, Ashby, Swadlincote, Measham, Ibstock and Shepshed.
**About the role**:
- Secretary/Technical Administrator will be based in the Leicester office, working with all technical teams;
- Assisting to achieve continuous efficiency and quality improvements within the Leicester office;
- Project administration including client liaison and reporting, coordination of technical work, budgeting and invoicing;
- Submission of designs for third party approvals and pro-active communication with clients, authorities and other agencies, to ensure projects are completed to deadlines and budgets;
- Liaison and co-operative working with all staff and colleagues in other offices;
- General company administration support, including receptionist duties;
- Working within all offices as and when required, working additional hours if necessary, to deliver all responsibilities and to attend meetings/events.
**Key responsibilities**:
- Preparation of correspondence and reports, printing, scanning and documenting;
- Pro-active communication with clients, other staff members and statutory bodies including Building Control, NHBC, Planning Authorities, Highway Authorities, Environment Agency, Statutory Undertakers etc.;
- Internal administrative processes for client, supplier and project management, printing, staff personal expense claims;
- Company performance reports for Directors and other senior staff;
- Preparation of and issue of sales invoices;
- Diary and calendar organisation;
- Purchasing of products and services required by the company;
- Taking telephone messages and monitoring responses to ensure calls are returned promptly;
- Ensure office is kept neat and tidy and that all staff maintain their working areas;
- Undertake any other duties required by the Company for which you are skilled and able to undertake to ensure the smooth running of the business.
**Skills Required**:
- Previous experience of corresponding professionally with external organisations;
- Demonstrable relevant experience as a secretary or administrator;
- Excellent written and verbal skills, particularly report writing and client liaison;
- Excellent Microsoft Office skills (including Word, Excel, PowerPoint, Outlook);
- Must be able to work both independently and as part of a team.
- Self-motivated individual with desire to not only work within the team but also have ambition to help it grow and develop. Mentoring/supervision of trainee staff to develop their knowledge and skills.
- Hold full clean driving licence.
**Job Types**: Full-time, Permanent
**Salary**: £20,000.00-£24,000.00 per year
**Benefits**:
- Company pension
- Free parking
- On-site parking
- Private medical insurance
Schedule:
- Day shift
- Monday to Friday
Ability to commute/relocate:
- Leicester: reliably commute or plan to relocate before starting work (required)
Work Location: In person
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