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Head of Customer Support

2 weeks ago


Nottingham, United Kingdom Protocol Full time

**JOB TITLE: HEAD OF CUSTOMER SUPPORT**

Reporting to: Chief Operating Officer

Responsible for: Customer Support Team (Nottingham and Farnborough)

Salary Circa £45k

**JOB PURPOSE**

To lead and inspire the Customer Support Team ensuring that customer needs are identified and met with high standards of customer service

To lead the Customer Support Team by example for team members by demonstrating high levels of commitment, customer service knowledge and work ethics

To drive continuous improvement in customer support, encouraging team performance and a culture of responsiveness to customer needs across the Skills and Education Group and its subsidiary companies

To be a member of and contribute to the Senior Management Team

**MAIN DUTIES AND RESPONSIBILITIES**

1 To lead the Customer Support Team, prioritising work streams and allocating resources to ensure that customer needs are met in a timely manner and that key performance indicators are met

2 To achieve annual customer satisfaction targets, working with the Relationship Management and other teams to identify and address instances of poor customer service

3 To log and manage feedback from customers and stakeholders and to take the lead on addressing customer complaints to reach a resolution within agreed timeframes

4 To work with the Compliance and Regulation team to ensure regulatory compliance and to develop and implement procedures to ensure that compliance is maintained

5 To develop and maintain positive collaborative relationships with internal teams and peers to ensure that all teams work in harmony to achieve high levels of customer service

6 To identify and implement approaches to continuously improve the customer experience, providing training and support to the Customer Support Team as required

7 To build capacity and provide support, advice and guidance to the Customer Support Team in relation to their personal and professional developmental needs and regulatory requirements.

8 To ensure that the allocation of work and resources within the Customer Support Team is correctly prioritised and the changing demands of customers are fully met

9 To manage risk and evaluate systems, identifying and implementing operational improvements, where appropriate, on a continuous improvement basis

10 To provide statistical data and an interpretation of this to the Executive Leadership and Senior Management teams, identifying trends, achievements, and risks

11 To support operational and strategic planning through, for example, attending and making a positive contribution at Senior Management Team meetings.

12 To support the preparation and monitoring of an annual budget across areas of responsibility, liaising with the Chief Operating Officer and Head of Finance

13 To chair and attend appropriate meetings and training and disseminate information as necessary.

The above-mentioned duties are neither exclusive nor exhaustive and the post holder may be required to carry out such other appropriate duties as may be determined by the Chief Operating Officer.

Regular travel to provide support to the Customer Service Team in Farnborough will be required. This may include overnight stays.

The postholder will be expected to adopt a flexible approach to support the efficient and effective running of the Company.

**OTHER DUTIES**

1 To ensure awareness of and compliance with all health and safety requirements taking reasonable care of the health and safety of yourself and other persons in accordance with the provision of Health and Safety legislation.

2 To exercise proper care in operating, handling and safeguarding any equipment and appliances provided and issued by emfec for individual or collective use in the performance of duties.

3 To keep up to date, so far as is necessary, for the efficient execution of the role, with new legislation, procedures and methods.

4 To participate in the Company’s appraisal process and to undertake appropriate training/ development to ensure up-to-date knowledge and practices are applied and maintained for the efficient and effective performance of the post and to support the Company’s strategic objectives.

5 To uphold and promote the Company’s Equal Opportunities, Diversity and Inclusion policies and practices.

6 To present an appropriate professional image on official Company business.

**Qualifications**

**Degree or equivalent qualification (Level 4) relevant to the post**

**Knowledge and Experience**:
Experience and proven track record in providing customer support

Strong customer service orientation and the ability to implement and drive continuous improvement in customer service

Excellent knowledge of management methods and techniques

Ability to develop teams and individuals within this to improve performance

Strong client-facing and communication skills

Ability to troubleshoot, identify and implement solutions

Knowledge of the further education environment and the role of awarding organisati