Administration Assistant

2 weeks ago

Newton Aycliffe, United Kingdom Fortis Vision Limited Full time

**Main Purpose**

Working with the Operational Support Manager to provide support to the Operations Director, Operations Team, and wider business.

**Duties and Responsibilities**:

- Support the Operational Support Manager
- Preparing, organising and storing information in paper and digital form
- Preparing and distributing Site Safety Folders and all relevant documentation within (i.e. Programme, CPHSP, RAMS, etc.)
- Printing and photocopying
- Arranging travel and accommodation
- Scheduling meetings
- Arranging purchase orders, subcontractor orders and credit card payments
- Preparing and issuing quotations for Clients
- Support with vehicle maintenance
- Support with annual holiday planning
- Ordering and maintaining office supplies, including uniform and PPE, etc.
- Assist with the day-to-day delivery of services
- Assist with compilation of reports

**Scope/Scale**:
No budgetary responsibilities or direct reports

**Salary and Benefits attached to the role**:

- Salary competitive
- Pension
- Discretionary bonus
- Virtual GP
- Death in service

**Qualifications/Skills required**:

- Minimum 5 GCSE’s inc. Maths and English or equivalent
- Microsoft Proficient (Excel; Outlook; Word)
- Confident
- Good communicator
- Organisation skills

**Health and Safety**
- Ensure the health and safety of yourself and others is at the forefront of everything you do
- Monitor health and safety within your area of responsibility and report any concerns to your line manager

**Equality and Diversity**
- Follow all company guidelines, policies, and procedures to ensure all colleagues and customers are always treated fairly and with respect

**ISO**
- Support and comply with internal policies and procedures and the standards of ISO 9001:2015 (Quality Management System), ISO 14001:2015 Environmental Management System and ISO 45001:2018 (Occupational Health and Safety System) and other Accreditations

**Any other duties**

We would request that you respond to requests to carry out additional duties with a positive can-do attitude to ensure the delivery of company objectives, and to ensure our customer requirements are met where possible and where practicable within the course of your duties.

You may have knowledge of company activities and information which, if disclosed to an outside party, would prejudice Fortis Vision’s well-being. You must have the ability to retain/maintain company confidentiality at all times.

The above list is not an exhaustive list, you will be expected to perform different tasks in line with your changing role within the organisation and the overall business objectives.

**Job Types**: Full-time, Temporary, Fixed term contract
Contract length: 12 months

Pay: £25,500.00-£29,850.00 per year

**Benefits**:

- Company pension
- On-site parking

**Experience**:

- Administrative: 1 year (required)

Work Location: In person

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