Workshop Administrator

3 days ago

Aberdeen, United Kingdom First Tech Group Full time

**Who are we?**

First Integrated Solutions (FIS) provide Lifting, Inspection, Equipment Rentals and HAVS Management and Analysis services to the Energy, Infrastructure and Utilities Industries around the world, from our UK operating bases in Aberdeen and London.

First Tech Group companies include First Marine Solutions, First Integrated Solutions, First Subsea, Andrews Survey, Tusk Lifting, First Competence, North Sea Compactors, Mooring Systems based in Aberdeen, Montrose, Glasgow, Liverpool, Teesside, Hull and Lancaster, with a headcount of around 400 staff.

**The Role?**

Due to continued growth, we are seeking an experienced Workshop Administrator to join the team on a full time permanent basis, based in Bridge of Don, Aberdeen.

You will be responsible for supporting the Operations Director with all aspects of operations & project specific tasks. Alongside providing day to day administrative support to the Inspection Supervisor.

**What will you do?**
- Responsible for the implementation and ongoing maintenance in relation to company digitalisation programme of equipment certification & tracking.
- Responsible for generating company work instructions / procedures in relation to the digitisation programme.
- Provide monthly project progress reports in relation to ongoing projects under their control. (InspHire / RI Connect).
- Ensure frequent visibility within the workshop environment to continue personal development and obtain an understanding of business operations (RI Connect, pre use and maintenance checks why processing, tag location).
- Liaise closely with workshop personnel and other departments addressing any administrative needs accordingly.
- Assist Inspection Supervisor to collate work packs on a monthly basis to support the invoicing process.
- Assist Inspection Supervisor to raise Purchase Orders as requested.
- Assist Inspection Supervisor to arrange travel as requested.
- Provide general administrative assistance to the workshop team as required.

**Your Qualifications & Experience?**

**_Essential_**
- Modern Apprenticeship / HNC in Business Administration and / or relevant experience in a similar position.
- Proficient user of Microsoft Office (word, excel, outlook).
- Experienced using SharePoint.
- Strong administrative skills.
- Previous experience within a similar role / fast paced operational environment.
- Proficient in the use of InspHire (or other similar).

**_ Preferred_**
- Previous experience in the Lifting / Tooling / Inspection Industry.
- Proficient in the use of Microsoft Planner.

**Who are you?**
- Interpersonal with good communicative skills at all levels.
- Ability to multitask and prioritise with good planning skills.
- Self-motivated individual with a good work ethic.
- Flexible and willingness to learn.
- The ability to work accurately, with great attention to detail.
- Positive can-do attitude and willingness to support others when needed.
- Ability to work effectively in a fast-paced environment & to tight deadlines often with competing priorities.
- Ability to work independently and use initiative to propose and implement changes to work practices.

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