Flight Training Scheduling Administrator

CXC Global is delighted to be working in partnership with the world's largest aerospace company and leading manufacturer of commercial airplanes, defence, space, and security systems. They innovate and collaborate to make the world a better place. From the seabed to outer space, you can contribute to work that matters with a company where diversity, equity and inclusion are shared values. They are committed to fostering an environment for every teammate that’s welcoming, respectful and inclusive, with great opportunity for professional growth. You can find your future with them. The role is offered on a 14 month contract and is Inside IR35.

**Job Title: Flight Training Scheduling Administrator**

**POSITION PURPOSE**:
Responsible for supporting the execution of day-to-day processes within Flight Training Support.

**RESPONSIBILITIES**:

- Flight Training curriculum monitoring, to ensure revision status is accurately executed
- Maintain accurate, up-to-date Flight Instructor electronic and paper records accurately
- Liaise with contract Flight Instructors through 3rd party whilst demonstrating excellent customer relationship skills
- Prepare all student training files and training material prior to course commencement
- Assign students using IPSS and LMS system
- Maintain electronic and paper records for all students undergoing Flight Training courses
- Monitor IPSS grading sheets and maintain the student master files
- Administer Course Completion, Certification and archiving process
- Reconcile Contract Instructor invoices and provide timely summaries and accruals to Head of Training
- Checking student pre-requisites before course commencement
- Liaise with the Scheduling team to assign appropriate Instructors to each course detail and to work through potential Instructor resource conflicts
- Maintain adequate stocks of training materials including manuals
- Works closely with instructors and contracting agencies to ensure suitable instructor coverage for all training.
- Assigns Instructors and enters their names into IPSS for all training. Enters student names into IPSS for all internal instructors training

**COMPETENCIES & SKILLS**:

- **Customer Focus**: Excellent customer relationship skills, builds a rapport with Flight Instructors
- **Judgement**: Identifies problems and implements solutions within scope set by Head of Training
- **Collaboration**: Ability to work effectively in a team environment, sharing information and making suggestions
- **Organization and Accomplishment of Work**: Plans, prioritizes, completes work efficiently and cost effectively; manages multiple tasks simultaneously while achieving expected amount and quality of work Ability to multi task to meet tight deadlines

**EXPERIENCE & EDUCATION**:

- 5 GCSEs (grades A - C) or equivalent
- Must be able to speak, understand, read and write English fluently; be able to communicate clearly and accurately using both verbal and written communications.
- Aviation experience very desirable, especially Flight Training experience

**WORK ENVIRONMENT**:

- Dynamic and fast paced
- Cross cultural
- Global interaction
- Extensive use of custom IT systems
- High responsibility to comply with regulations

**Job Type**: Fixed term contract
Contract length: 14 months

**Salary**: From £13.00 per hour

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Crawley, West Sussex: reliably commute or plan to relocate before starting work (required)

**Education**:

- GCSE or equivalent (required)

**Experience**:

- Administrative: 1 year (preferred)

Work authorisation:

- United Kingdom (required)

Work Location: One location

Reference ID: 57029-1