Pa/office Manager

1 week ago

Cardiff, United Kingdom Rostella Limited Full time

**Option for hybrid working - very flexible.**

**While the office is based in Cardiff, the position offers the flexibility of hybrid working.**

**Your key responsibilities**:

- General executive administration including managing the Directors diaries, booking internal and external meetings, travel and accommodation
- Coordinating the Directors activities, correspondence and communication, organising and prioritising accordingly
- Being the first point of contact for the Executive team
- Producing documents, briefing papers, reports and presentations
- Ensuring the management team is well-prepared for meetings
- Co-ordinating flow of information e.g. production/collation of board/management meeting packs
- Preparing agendas, notices and take minutes
- Screening enquiries and requests, and handling them when appropriate
- Carrying out business research on behalf of Executive team and presenting findings
- Carrying out specific projects and research
- Organisation and maintenance of office supplies, stationery and equipment
- Liaising with/acting as facilities management including cleaning, utilities and security services
- Maintaining office policies and managing health and safety procedures

**Your skillset and experience**:

- Advanced knowledge of Microsoft Office Word & Outlook
- Working knowledge of Excel & PowerPoint, with good presentation skills
- Excellent organisational and diary management skills
- Work accurately and effectively under pressure
- Ability to prioritise and manage own workload to meet deadlines
- Act with discretion, confidentiality and personal sensitivity in all aspects of the role
- Able to quickly establish rapport with management and staff at all levels
- Communicate effectively at all levels, internally and externally; written and spoken
- Ability to work on own initiative and use own judgement to problem solve
- Maintain a positive, professional and proactive approach; articulate thoughts and ideas in a manner which instils confidence in others and build relationships at all levels across the business and external contacts

**What can we do for you?**

**We believe we can offer you a great working environment as we’re so passionate about our people. Here are just some of the benefits and perks that we offer**
- £25,000 - £30,000
- Annual salary reviews
- 33 days' holiday allocation (25 days + 8 bank holidays)
- A great central Cardiff working location with opportunities for hybrid working
- A constantly evolving approach to work. We understand the benefits of homeworking, and we also love working with our colleagues in the office
- Nest Pension scheme
- We supply equipment, so that our employees can work comfortably from home and in the office
- We encourage and support our staff in professional training and qualifications, allowing our employees to take control of their own careers
- Refer a friend scheme
- Discounts on Central Cardiff NCP car parks
- Group social events (optional)

**The Company**

Rostella is based in the heart of Cardiff and provides quality car insurance services to car insurance provider Hedgehog. This means we provide a range of functions including customer service, claims handling, underwriting, pricing and other car insurancerelated functions. We're a data-driven, agile company where everyone is expected to come up with ideas and help implement them to continually improve what we do and how we do it. Our aim is to create and maintain an industry-leading customer experience.

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