Part Time Administration Assistant

**About the Role**:
This role is ideal for someone looking to work part-time (24 hours) in a challenging yet rewarding setting where you will directly contribute to the operational efficiency of the immigration system.

**Key Responsibilities**:

- Provide general administrative support to the management and operational teams.
- Assist with the maintenance of accurate records, filing systems, and databases.
- Prepare and update reports, spreadsheets, and other documents, ensuring they are accurate and up to date.
- Arrange GP clinics and manage clinic schedules in coordination with healthcare professionals.
- Organise transport for patients, ensuring timely and secure arrangements in accordance with operational needs.
- Manage and prioritize a variety of administrative tasks and deadlines.
- Support the preparation of meetings, including scheduling, organizing agendas, and taking minutes.
- Ensure compliance with security protocols and confidentiality requirements in line with the centre’s policies.

**Essential Experience and Skills**:

- **Proven experience in an administrative role**, ideally in a busy office or secure environment.
- **Proficiency in Microsoft Excel**, with the ability to create, update, and manage spreadsheets (e.g., data entry, formulas, pivot tables, and data analysis).
- Strong **organizational skills**, with the ability to manage multiple tasks simultaneously and meet deadlines.
- Experience with **data entry** and maintaining accurate records.
- Excellent **communication skills**, both written and verbal, with the ability to deal with sensitive or confidential information.
- High **attention to detail** and ability to work with precision and accuracy.
- Ability to work under pressure in a **secure environment**, adhering to procedures and policies.
- A **team-oriented attitude**, with the ability to collaborate effectively with colleagues across different departments.

**Desirable Skills and Experience**:

- **Medical receptionist experience** would be beneficial, especially in a healthcare or secure environment, providing familiarity with managing appointments, handling confidential medical records, and communicating with healthcare professionals.
- Previous experience working within a **secure environment**, such as a detention centre or immigration facility.
- Familiarity with **case management systems** or similar software used in administrative roles within secure settings.
- Understanding of **immigration procedures** and regulations (though not essential, this will be an advantage).
- Ability to **adapt quickly to changing priorities** and tasks in a fast-paced environment.

**Why Join Us**:
This is a fantastic opportunity to work part-time in a meaningful role within a dynamic and secure environment. You will be supported by a dedicated team and have opportunities to grow your administrative skills. We offer a supportive working environment where your contributions will be valued.

**Salary: £27,598 to £31,670 - PRO RATA**
**Contract: Permanent**

**Hours: 24 hours per week**

**Job Types**: Part-time, Permanent

Pay: £22,496.00-£23,947.00 per year

Expected hours: 24 per week

**Benefits**:

- Company pension
- Free parking
- On-site parking

Schedule:

- Day shift
- Monday to Friday

Application question(s):

- Have you lived in the UK for 3 years or more?
- Do you have experience using a case management system or previous experience as a medical receptionist?
- Are you proficient in Microsoft Excel? If yes, please provide a short overview of your experience and skills.

**Language**:

- English (required)

Work Location: In person

Reference ID: DGV-PTAdmin