Senior Company Secretarial Assistant

**Salary**:Competitive + Bonus and generous pension + Excellent benefits

**Job Type**:Permanent

**Job Contact**:Cecilie Illum

We have an incredible opportunity to join us here at Phoenix Group as an Senior Company Secretariat Assistant to join our Company Secretarial function. This is an exciting opportunity to play a key role in developing the structure, framework and profile of the function, enabling the function to be seen as a trusted voice in the business.

**Who are we?**

We want to be the best place that any of our colleagues have ever worked.

We are the UK’s largest long-term savings and retirement business with c.13 million customers and c.£300 billion of assets under administration. As a market leader and FTSE100 organisation, we understand that our scale and expertise means that we have a key role to play for our customers, colleagues and our communities to help as many people as possible secure a life of possibilities. We are tackling key environmental and social issues such as transitioning our portfolio to net zero by 2050 - but we’re not done yet.

We’ve seen huge growth and change, and this means there is enormous opportunity for our 7,000 colleagues to grow alongside us.

**Flexible working**

You can expect to work in a hybrid manner with time spent working in the office and at home. We believe that work/life balance offers benefits for customers as well as ensuring that you can balance a successful career with your life outside of work. We will discuss flexibility, what is important to you and balancing this with business requirements during the recruitment process.

**We want to hire the whole version of you.**

We are committed to ensuring that everyone feels accepted and safe at work, and are proud to be an equal opportunity employer. Everyone is valued at Phoenix regardless of age, gender identity, neurodiversity, race, disability, sexual orientation, religion, ethnicity, socioeconomic background or anything else. Whether it’s joining one of our internal employee networks, being an ally, taking positive action or simply being there to listen, everyone at Phoenix is valued and respected.

If you need any help or adjustments to the recruitment process due to health, disability or anything else, please let us know so we can help you to be the best version of yourself.

**The role**

Key responsibilities:

- Support with the execution of governance processes for the Group’s entities, including reviewing those processes as part of the General Counsel continuous improvement agenda.
- Maintain accurate statutory registers, including via an entity management system and undertaking reconciliations of information as required.
- Liaise with overseas representatives to ensure that information held about overseas entities is accurate.
- Support with statutory and regulatory filing (including overseas filing for Hong Kong and Irish branches), including filing of statutory accounts, close links, confirmation statements, director appointments/resignations and other information as required.
- Assist with ensuring that the Group’s entities comply with relevant statutory obligations and codes of governance
- Liaise with the Group’s Finance Team to assess the status of the Group’s entities in respect of section 172 and governance code requirements.
- Manage the statutory accounts approval process for the Group’s subsidiaries, including production of dormant accounts and seeking approval for audit exemptions as required.
- Support with governance queries from the business and others within Company Secretariat, drafting papers, written resolutions and briefing notes as required (with assistance from Governance and Board Support Team members).
- Manage KYC requests alongside another Senior Company Secretarial Assistant,
- Support the onboarding process for directors of subsidiary entities.
- Contribute to quarterly Management Responsibility Maps required under the Senior Managers and Certification Regime, including the production of structure charts using Visio.

**What are we looking for?**
- An excellent communicator and influencer.
- Commercial acumen someone who understands the business opportunities and challenges.
- A creative and dynamic thinker.
- Ready to take on qualification to become a certified company secretary or a newly qualified company secretary or solicitor.
- Someone who thrives on change and can manage varied work.
- Ideally you will have some Financial Services or other highly regulated industry experience.

**Why choose us?**

Bring your ‘whole self’, skills and dedication to the Phoenix Group and we’ll recognise your effort, support your development and help to drive your ambition. We’ll ensure you’re rewarded for your contribution with a competitive package that includes an attractive pension, annual bonus potential, private medical insurance, generous holiday entitlement, enhanced maternity and adoption leave and a range of other financial services