Assistant Company Secretary

**Assistant Company Secretary**
- 220006CG)

**In a nutshell**

As Assistant Company Secretary, you will support the Company Secretary in the efficient governance of the Bank, ensuring regulatory and statutory compliance and providing pro-active and effective Company Secretarial support to the Bank’s Board, Board Sub-Committees and Executive Committees.

**What you need to do**
- Create, document and maintain a record of papers, presentations and decisions taken at all of the key Governance committees.
- Arrange all Board and its Committee meetings.
- Deputise for the Company Secretary at key governance committees, as required.
- Manage the function’s responsibilities pertaining to the Bank’s Annual Report process.
- Act as a co-ordination and first review point for Governance papers, challenging them with authors where necessary, pre review and sign off by the Company Secretary.
- Maintain the supporting documentation behind the Bank’s Corporate Governance segments on the JS website, liaising with JS prior to its publication.
- Prepare first draft minutes from the notes taken at key Governance committee meetings.
- Contribute to the improvement and streamlining of the Bank’s Corporate Governance framework, monitoring best practice, the provision of guidance to internal stakeholders, review and maintenance of Terms of Reference and providing support to.
- Maintain the regulatory and statutory records of the Bank.
- Liaise with the relevant stakeholders to ensure the smooth organisation of the key Governance committees.
- Keep up to date with the development of Corporate Governance best practice assisting with the production of papers and reports as required.
- Manage the Bank’s relationship with Diligent to ensure an efficient service to users and a cost-effective service to the Bank, liaising with the JS Company Secretarial team on contractual matters.

**What you need to know and show**
- Previous experience in a Company Secretarial or Legal function.
- Excellent word processing/note-taking/secretarial
- Good working knowledge of Word, Excel, Powerpoint, Visio and good understanding of general IT.
- Knowledge of GEMS, Diligent Boardbooks, EQ Insider (or similar) would be beneficial.
- Good written and verbal communication skills (clear, concise, and professional) and being aware of the need to manage messaging to different stakeholders.
- Attention to detail is paramount.
- Ability to recognise, manage and prioritise own workload, and ensure deadlines are met.
- Enthusiastic, motivated, and professional at all times.
- Excellent interpersonal skills.
- Comfortable dealing with colleagues at all levels in the Bank including Board Directors.
- Excellent planning and organisational skills.
- Ability to work at pace, under pressure and in a fast-moving environment whilst maintaining a focus on attention to detail.
- Capable of working on own initiative and using tact, discretion, and diplomacy on confidential matters.

**Our benefits**

In addition to the all-important competitive salary, pension & bonus offering, we totally get that life outside work is important to us all. So we want to shout out some of our other great benefits
- We offer flexible working to help you achieve a good work/life balance.
- Opportunity to buy extra holidays is on the table.
- Discounts on your weekly shop, buying a laptop or sofa? We’ve got it covered through your Sainsbury’s, Argos and Habitat store discount card.
- Cycle to work scheme and great coffee and cake

**A little about us & our culture**

We’re proud of our heritage as the UK’s first supermarket bank. As digital technology drives the banking landscape we want to be at the cutting edge of this technology, offering award winning innovative digital banking products to our customers. Technology is where we see our growth therefore, we need innovators to join us and drive the next phase of our evolution.

We’re a friendly bunch who collectively share a passion to make our customers’ financial lives easier. As part of the wider Sainsbury’s Group, being one of the UK’s most trusted brands, it brings our colleagues a wealth of opportunities to fulfil their potential. Here, you can be part of something bigger and help to create a new approach that puts the customer at the heart of everything we do.

Everyone is welcome at the Sainsbury’s Group, and we’re proud to be an equal opportunities employer that champions a diverse and inclusive culture that reflects the diversity of the communities we serve.

Work-life balance is important to us, so we offer our colleagues as much flexibility as possible in line with the needs of their role. We trust them to decide how, where and when they work, combining remote and collaborative working with a flexible approach to hours within their working days, giving plenty of time and space for life outside of work whilst delivering against our business goals.

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**Primary Location**: GB-GB-Edinburgh

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