Office Assistant

4 days ago


Ely, United Kingdom Automated Systems Group Limited Full time

**Location**: Ely, Cambridge
**Type**: Permanent
**Hours**: Full time, 37.5 hours per week - Monday - Friday 8:30am - 5:00pm with one hour for lunch, unpaid.
**Salary**: £19,000
**Start**: ASAP

ASL (Automated Systems Group Ltd) has grown to be one of the UK’s Top 3 independent suppliers of office services focussing on Managed Print Services (MPS), Unified Communications and software/IT. With over 7000 customers nationally, we supply the latest technology from many of the world's leading manufacturers. ASL offer impartial advice and consultancy, delivering a strategic focus and assisting companies to achieve improved productivity and cost savings whilst providing them with market leading quality, service and reliability.

The role of Office Assistant is a key role within the team dealing with the day to day tasks associated with the smooth running of the office. This includes; answering and directing incoming telephone calls, creating documents, handling post, facilitating meetings, greeting visitors and supporting colleagues.

**KEY RESPONSIBILITIES**
- Respond to customer requests efficiently and providing a high level of customer service
- Handle incoming and outgoing mail
- Administer mail merge letters and standard documents/letters for posting
- Maintaining office equipment and supplies, including stationery and stock replenishment such as kitchen and bathrooms
- Ordering business cards, stationery and marketing material
- Greet visitors and provide hospitality for meetings
- Ensure communal areas are maintained and are clean, clear and tidy
- Organise contractors and liaise with third parties for maintenance and issues that may arise in the building e.g plumber
- Liaising with external cleaners on tasks that arise outside of usual schedule and improvements
- Watering and maintaining plants around the offices
- Departmental support with adhoc duties as and when required

**KEY MEASUREMENTS**:

- Completion of day to day office tasks
- Answer telephone calls within three rings
- Deal effectively with customer enquiries and correspondence within 24 hours

**SPECIAL REQUIREMENTS**:

- Excellent communication skills
- Microsoft Office experience
- Ability to prioritise workload and use own initiative where appropriate

**IN RETURN WE OFFER**:

- Working hours Monday - Friday, 8:30am - 5:00pm with one hour for lunch, unpaid.
- Initially 23 Days annual leave in addition to Bank Holidays rising to 26 after 5 years service
- Excellent training & development opportunities within a growing organisation
- Life insurance
- BUPA health assessment
- Employee Assistance Programme
- Volunteering leave policy
- 10% Tradepoint (B&Q) discount
- Free parking

**Salary**: £19,000.00 per year

**Benefits**:

- Life insurance
- On-site parking
- Store discounts
- Wellness programmes

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Ely, CB7 4EX: reliably commute or plan to relocate before starting work (required)



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